Admin and HR Executive in London

The HR & Admin Executive plays a key role in supporting the organization’s administrative and operational functions and Human Resources activities. Working closely with Management and Operations teams, this role ensures smooth office administration, efficient coordination, and compliant HR processes in a fast‑paced environment.

Job Duties/Responsibilities

• Oversee daily administrative operations to ensure smooth and efficient office and hotel functions.
• Manage office and operations supplies, purchasing, and inventory tracking.
• Handle incoming and outgoing correspondence (emails, letters, packages).
• Prepare meeting minutes and follow up on action items.
• Provide administrative and operational support to the operations team as required.
• Support management with reports, schedules, and administrative tracking.
• Ensure proper filing and documentation for audits and compliance.
• Check invoices, tally daily operations cash register closure, petty cash records, and supporting documents.
• Liaise with outsourced finance on billing and documentation matters.
• Manage the whole recruitment process (job listing, sourcing and screening of candidates, arranging of interviews, preparation of letters, work pass applications).
• Onboarding and offboarding of staff.
• Assist with probation, confirmation, and performance appraisal processes.
• Administer payroll using hotel HR system.
• Provide HR guidance on employee relations, disciplinary matters, and grievances.
• Update HR policies and employee handbook in compliance with employment regulations.
• Assist with training coordination and applications for government funding where applicable.
• Maintain employee records and personnel files.
• Submission of IR8A and IR21 forms.
• Ensure confidentiality and proper handling of sensitive information.
• Perform ad-hoc duties and projects as assigned by management.

This job description is not intended to be exhaustive, and duties may be adjusted based on operational needs.

Job Requirements

• Candidate must possess at least GCE O level/NITEC Certification/Diploma.
• 3–5 years of relevant administrative and HR experience, preferably in hospitality or service industries.
• Experience in a start‑up or fast‑paced environment is an advantage.
• Solid analytical skills, strong follow up, organized and detail-oriented.
• Self‑starter and able to work independently.
• Flexible and ability to multi‑task.