42, the London/LA based management and production company, is looking for a motivated and organised Assistant to support two leading Talent Managers in the London office, who are Heads of Department. This is a fantastic opportunity for someone who is enthusiastic about film, television and theatre and keen to gain valuable experience in a busy talent agency environment.
You will be working closely with two senior agents who represent actors across film, TV and theatre, helping to keep their professional and administrative life running smoothly. You will be working very much as a team with senior assistants as well as the Agents.
Hours:
9:00am – 6:00pm (occasional out-of-hours work may be required)
Main Responsibilities:
This will be predominantly business-based, with occasional personal duties required:
- Assisting with managing the Agents’ inboxes and prioritising tasks.
- Acting as the first point of contact for personal and administrative matters (diary, booking
- restaurants, expenses, answering phones).
- Managing a busy and changeable diary/schedule. Setting online and in person meetings.
- Liaising with clients as requested.
- Organising travel (trains/flights, hotels, transfers etc).
- Arranging presents for clients and booking theatre tickets.
- Inviting industry guests to go to theatre with your boss.
- Timely and accurate expenses and keeping track of receipts.
- Liaising directly with high-profile clients and supporting at client events.
- Providing cover for other assistants when required.
- Working closely with the team to ensure smooth running of the Partner’s professional life.
- Keeping track of clients’ professional availabilities and jobs.
- Monitoring contracts, scripts, offers, and tapes in progress.
- Maintaining a reading list for the desk.
- Keeping files updated on Tagmin.
- Updating and maintaining client biographies, photographs, clips, and showreels.
- Suggesting clients on Spotlight, sending self-tapes, meetings, offers.
Skills and Experience:
- Some previous experience in an office or administrative role, ideally at another agency. Training and support will be provided.
- Highly organised with strong attention to detail and an ability to stay calm under pressure.
- Eager to learn, with a proactive and positive attitude.
- Strong multitasking skills and ability to prioritise workload.
- A genuine passion for talent, film, TV, and theatre.
- Good computer skills, ideally with Apple Macs, Word and Excel (or willingness to learn).
- Good communication and interpersonal skills, with a professional phone manner.
- Ability to work well in a fast-paced environment and adapt to changing priorities.
- Discretion and professionalism when handling sensitive or confidential information.
#J-18808-Ljbffr
Talent Agents Assistant employer: the PMA
United Agents is an exceptional employer, offering a dynamic work environment in the heart of London where creativity thrives. With a strong emphasis on employee growth and development, team members are encouraged to take on new challenges and expand their skills within the vibrant live comedy sector. The supportive culture fosters collaboration and innovation, making it an ideal place for those passionate about talent advocacy and the arts.
