Independent Talent Group (ITG) is looking for an organised, motivated Assistant to join our Speakers and Conventions Department.
This is a dedicated departmental role with room to grow long-term. It is not an entry route to move into other agency departments or talent representation divisions.
Administrative experience is essential. Prior exposure to the creative or live-event industry is a plus, but enthusiasm for pop culture, Comic Cons, and live speaker events is key.
Core Responsibilities
- Administrative Support: Act as the main contact for phone inquiries and departmental correspondence. Maintain the office diary, WIP logs, pitch decks, suggestion lists, client bios, and headshots.
- Logistics & Travel: Coordinate travel itineraries, schedules, and logistics for client appearances in the UK and internationally.
- Client & Event Management: Handle contracts through execution and accompany clients to select UK and international events.
- Finance Administration: Raise invoices, complete new supplier forms, track expenses, and monitor incoming payments.
- Cross-Departmental Collaboration: Liaise with other ITG divisions regarding inbound offers and cross-representation opportunities.
- Relationship Management: Build and maintain relationships with clients, speaker bureaux, convention organisers, and promoters.
- Digital Maintenance: Keep client rosters, bios, and event updates current on the ITG Corporate website.
Key Skills & Experience
- Strong administrative and diary-management background with high attention to detail.
- Excellent logistical capabilities and the ability to handle fast-moving situations calmly.
- Clear, professional communication skills.
- Commercial awareness and basic financial literacy (invoicing and payment tracking experience is a plus).
- Tech-savvy with solid working knowledge of standard office suites and cloud software.
- Proactive, dedicated work ethic and a genuine interest in this sector.
Location: Whitfield Street, London
Hours: Monday – Friday, 9:30 AM – 6:30 PM (flexibility required for occasional evening and weekend events)
ITG is committed to fostering an inclusive work environment. We encourage applications from all underrepresented groups. Please let us know if you require any reasonable adjustments during the interview process.
This role is strictly administrative and logistical; it is not suitable for anyone holding an active Spotlight profile or seeking talent representation.
Assistant – Speakers & Conventions Department employer: the PMA
United Agents is an exceptional employer, offering a dynamic work environment in the heart of London where creativity thrives. With a strong emphasis on employee growth and development, team members are encouraged to take on new challenges and expand their skills within the vibrant live comedy sector. The supportive culture fosters collaboration and innovation, making it an ideal place for those passionate about talent advocacy and the arts.
