Records Management Analyst - City of Birmingham

The City of Birmingham is seeking qualified candidates for the position of Records Management Analyst. This role supports the Records Management Manager in coordinating and delivering effective records management services to city departments, external agencies, and the public. Responsibilities include processing, organizing, and tracking records, ensuring timely retention and destruction of records in compliance with federal, state, and local regulations. The position does not include supervisory responsibilities and reports directly to the Records Management Manager.

COMPENSATION & BENEFITS: The City of Birmingham provides competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. The pay range for this position is listed below: Birmingham - $46,904- $72,779

MINIMUM QUALIFICATIONS: The following are job-related qualifications that are required for employment consideration for this position:

• Valid Driver's License.
• Experience developing presentations for staff and internal customers.
• Experience using a record inventory system (e.g., File Bridge, Perceptive, or similar inventory system).
• Customer service experience handling requests.
• Experience managing active and inactive records.

PREFERRED QUALIFICATIONS: The following are job-related qualifications deemed desirable by the City of Birmingham:

• CRM (Certified Records Manager).
• Associate's degree or higher in the area of Library Science, Business Administration, Public Administration, Records Management or related field.
• Experience supervising staff to include assigning and reviewing work, completing performance appraisals, and making disciplinary recommendations.
• Experience monitoring monthly expenses.

TYPICAL JOB DUTIES:

• Ensures the proper storage of departmental records by tracking documents electronically, maintaining records management/inventory databases, communicating with storage vendors, and monitoring compliance with record management policies and procedures.
• Finalizes legal destruction of records by determining records to be destroyed, gathering the appropriate documentation and signatures, completing the official certificate for destruction and complying with records destruction procedures.
• Participates in records management for the jurisdiction, various departments, and requesting agencies by processing incoming and outgoing record requests, resolving records management issues, and ensuring proper delivery of records.
• Participates in reviewing records management policies and procedures, and provides training and presentations for various departments on the policies, procedures, standards and best practices for records management, legal retention and electronic information management systems.

PHYSICAL DEMANDS: Job involves physical exertion required for sustained periods of light physical activity such as walking, standing, or bending. May involve regular lifting of items or objects weighing up to 50 lbs.

WORK ENVIRONMENT: Work is conducted almost exclusively indoors in an office or warehouse setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.

EEO STATEMENT: The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

ACCOMMODATION: To request an accommodation in the application or hiring process due to your own ongoing medical condition or disability, please contact our Accommodations Coordinator at accommodationrequest@pbjcal.org or phone at 205-279-3500 (select option 1) Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time.

NOTE: This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System.