Accounts Assistant

Finance, HR &Administration Coordinator

Location: Oxford

Job type: Part-time / Permanent

Salary: £30-33k pro rata, depending on experience

Working pattern: Office based, with flexible hours to be agreed

We are a small,independent and growing Oxford restaurant group, including The Perch InnBinsey, Mamma Mia Summertown and Mamma Mia Jericho, with an exciting newopening planned for early 2027.

We're looking for a highly organised, reliable and approachable Finance, HR & AdministrationCoordinator to support the day-to-day running of our business.

This is a varied,hands-on role combining financial administration, HR and payroll support, andgeneral business coordination across our restaurants. You'll work closely withour management team, helping to ensure that essential processes run smoothly, recordsare accurate and deadlines are met.

There is genuineopportunity to learn, develop and take on additional responsibility as thegroup continues to grow. The role would particularly suit someone with abackground in accounts or office administration, perhaps working towards AATLevel 3 or an equivalent qualification.

The Role -

Finance administration

• Processand reconcile supplier invoices, statements and payments, resolvingdiscrepancies and maintaining accurate records.
• Assistwith weekly sales reconciliations, bank reconciliations and routine bookkeepingprocesses.
• Preparesales invoices, monitor outstanding payments and respond to supplier queries.
• Supportmonthly financial reporting, inter company transactions and payment preparation.
• Maintainaccurate financial records using Sage, spreadsheets and other business systems.

HR & payrolladministration

• Maintainemployee records and support onboarding, leavers, contracts and Right to Workcompliance.
• Collateand check staff hours, holidays, sickness and other information required forpayroll.
• Maintainour HR system and coordinate information with payroll providers.
• Supportrecruitment administration, appraisals and other routine HR processes.
• Assistrestaurant managers and employees with general HR and payroll queries.

Office administration& compliance

• Maintainorganised records of contracts, insurance, utilities and other businessdocumentation.
• CoordinateHealth & Safety records, training, compliance checks and important renewaldates.
• Supportthe management team with general administration, supplier enquiries and officecoordination.
• Assistwith administrative preparations for our new restaurant opening.

About you -

We're looking forsomeone who is organised, dependable and comfortable managing a variety ofresponsibilities in a busy environment.

You’ll ideally have:

• Previousexperience in accounts, finance or office administration.
• Experienceworking with invoices, reconciliations, bookkeeping or similar financialprocesses.
• Goodnumerical skills, excellent attention to detail and confidence usingspreadsheets.
• Anunderstanding of basic HR and payroll administration, or a willingness tolearn.
• Strongcommunication skills and the ability to work independently and prioritisedeadlines.
• Apractical, proactive approach and the confidence to liaise with managers,employees and suppliers.

Experience inhospitality or a multi-site business, and familiarity with Sage or HR/payrollsystems, would be an advantage but isn't essential.

What we offer -

• Avaried role within a friendly, independent Oxford hospitality group.
• Flexibleworking hours, subject to business requirements.
• Trainingand genuine opportunities to develop your skills and responsibilities.
• Asupportive, hands-on working environment.
• Restaurantdiscounts and heavily discounted staff lunches.
• 28days' annual leave, including bank holidays (pro rata).

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