Planning Coordinator in London

Our client, a respected and growing organisation within the food ingredients sector, is seeking a proactive and detail-focused Planning Coordinator to support its continued operational success. This on-site role offers an excellent opportunity for a highly organised individual to take ownership of key planning and production support activities, ensuring smooth workflow and on-time delivery across the business.

Job Role

Based on-site Monday to Friday, 8:30am–5pm, the Planning Coordinator will play an integral part in supporting production scheduling, stock control, and documentation management. Reporting to the Production Planner, you will help coordinate batch paperwork, maintain accurate system records, and liaise closely with internal departments to keep operations running efficiently.

Responsibilities

• Raise batch documents within agreed timescales to meet production deadlines, including checks for dynamic formulations.
• Prepare customer sample batch documents, complete DF checks, and process raw material write-offs.
• Book finished goods into the system to enable timely dispatch.
• Allocate raw materials in line with company procedures and support stock rotation through coordination with the Prep Room.
• Request and track raw material transfers to align with production timelines.
• Provide loading instructions and specification labels as part of batch documentation.
• Liaise with internal departments to ensure raw materials are delivered, sampled, and processed within required timeframes.
• Support or cover daily planning of production and packing schedules when required.
• Resolve allocation or document queries and authorise batch changes for production and warehouse teams.
• Work closely with production team leaders to minimise plan changes and optimise resource use.
• Participate in meetings as requested.
• Undertake any other ad-hoc duties as assigned by the Production Planner or Line Manager.

Personal Profile

• Degree-level education or equivalent (e.g., CPIM certification) is advantageous.
• Advanced Excel skills are highly desirable.
• Excellent communication skills.
• Strong attention to detail with analytical and problem-solving capabilities.
• Ability to prioritise, manage competing deadlines, and work effectively under pressure.

Benefits include:

• BUPA healthcare after 6 months
• Subsidised gym membership
• Medical cash plan
• Paid company events throughout the year
• Seasonal Christmas gift scheme

To apply, please send your comprehensive CV in strict confidence, quoting the above reference, to the attention of Jon Hemming-Nash. Please include your current salary details within your application. Due to a high volume of responses, we are unable to reply to every application individually. If you have not received a response within one week, we regret that your application has not been successful on this occasion.