At a Glance
- Tasks: Coordinate and support high-end events, ensuring everything runs smoothly and to perfection.
- Company: Join a prestigious members' club in London with a world-class events operation.
- Benefits: Enjoy family meals on shift, top-notch training, and a pension scheme.
- Other info: Dynamic environment with opportunities for growth and collaboration.
- Why this job: Be part of an exciting team and gain hands-on experience in luxury hospitality.
- Qualifications: Experience in events or hospitality, strong organisational skills, and a proactive attitude.
The predicted salary is between 30000 - 40000 £ per year.
To support the continued growth of our events programme, we are seeking an enthusiastic and highly organised Events Executive to join our events team. This is an exciting opportunity to be part of a world‑class events operation at one of London's most prestigious new members' clubs. Working in close support of the Events Director, Private Events Manager, and Cultural Events Manager, the Events Executive will play a vital role in the smooth coordination and administration of both private and cultural events across the club's programme. This is an ideal role for a motivated individual who is passionate about luxury hospitality and events, with a keen eye for detail, strong administrative instincts, and a natural ability to build relationships. You will gain broad, hands‑on experience across all aspects of high‑end event delivery in a dynamic and fast‑paced environment.
RESPONSIBILITIES
- EVENT COORDINATION AND ADMINISTRATION
- Provide comprehensive administrative and logistical support across both private and cultural events, ensuring all events are coordinated efficiently and to the highest standard.
- Maintain and manage the events enquiry and booking system, ensuring accurate records, timely follow‑ups, and clear communication with all relevant parties.
- Assist in the preparation of event briefs, run‑of‑show documents, function sheets, and post‑event reports.
- Coordinate guest lists, invitations, RSVPs, and seating plans, ensuring all information is accurate and up to date.
- Liaise with external suppliers, artists, and vendors to confirm logistics and ensure all operational requirements are met ahead of each event.
- ON‑THE‑DAY SUPPORT
- Be present and actively support the team across events, assisting with set up, guest management, and the smooth running of the event throughout.
- Act as a point of contact for members and guests during events, delivering a warm and professional level of service at all times.
- Assist with the breakdown and post‑event administration, contributing to debrief notes and evaluation documentation.
- MEMBER RELATIONS
- Support the events team in responding to member enquiries promptly and professionally, reflecting the club's commitment to personalised, attentive service.
- Develop a confident understanding of members' preferences and requirements, ensuring these are communicated clearly to the wider team.
- TEAM SUPPORT AND COLLABORATION
- Work flexibly across both private and cultural events workstreams, providing support wherever it is most needed.
- Assist in the research and sourcing of suppliers, venues, artists, and entertainment as directed.
- Support the events team with any additional projects or administrative tasks that contribute to the successful running of the department.
REQUIREMENTS
- Experience in an events, hospitality, or luxury service environment — whether through employment or a relevant degree placement.
- Strong organisational and administrative skills with excellent attention to detail.
- A proactive, can‑do attitude with the ability to manage multiple tasks simultaneously.
- Excellent communication and interpersonal skills, with a natural warmth and professionalism.
- Confidence working in a fast‑paced, high‑expectation environment.
- Proficiency in Microsoft Office and a good working knowledge of events or CRM management systems. Triple Seat is preferred but not essential.
WHAT WE OFFER
- Family meal on shift
- Industry‑leading Learning & Development opportunities
- Pension scheme – including employer contributions.
- Annual staff award ceremony and party
- More benefits to be set up as we open
Member Events Executive employer: The Pembroke Club
Join a prestigious members' club in London as a Member Events Executive, where you will thrive in a dynamic and luxurious environment dedicated to exceptional hospitality. Our commitment to employee growth is reflected in our industry-leading learning and development opportunities, alongside a supportive work culture that values collaboration and attention to detail. Enjoy unique benefits such as family meals on shift and an annual staff award ceremony, making this an ideal place for passionate individuals looking to make a meaningful impact in the events sector.
StudySmarter Expert Advice🤫
We think this is how you could land Member Events Executive
✨Tip Number 1
Network like a pro! Attend industry events, meet-ups, or even casual gatherings where you can connect with people in the events and hospitality scene. Building relationships can open doors to opportunities that aren’t even advertised.
✨Tip Number 2
Show your passion! When you get the chance to chat with potential employers, let your enthusiasm for luxury hospitality and events shine through. Share your experiences and what excites you about the role – it’ll make you memorable!
✨Tip Number 3
Be proactive! If you see an event you’d love to be part of, reach out directly to the organisers. Express your interest and ask how you can contribute. This shows initiative and could lead to a job offer down the line.
✨Tip Number 4
Apply through our website! We’re always on the lookout for passionate individuals to join our team. By applying directly, you’ll ensure your application gets the attention it deserves, and you might just land that dream role with us!
We think you need these skills to ace Member Events Executive
Some tips for your application 🫡
Show Your Passion for Events:When writing your application, let your enthusiasm for events shine through! Share any relevant experiences or projects that highlight your love for luxury hospitality and event coordination. We want to see that you’re genuinely excited about the role!
Be Organised and Detail-Oriented:Since this role requires strong organisational skills, make sure your application reflects that. Use clear headings, bullet points, and a tidy layout. Highlight your attention to detail by mentioning specific examples of how you've successfully managed events or tasks in the past.
Tailor Your Application:Don’t just send a generic application! Take the time to tailor your CV and cover letter to match the job description. Mention key responsibilities from the listing and explain how your skills align with what we’re looking for. This shows us you’ve done your homework!
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of being noticed. It’s super easy and ensures your application goes straight to the right people. Plus, it shows us you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at The Pembroke Club
✨Know Your Events Inside Out
Before the interview, dive deep into the types of events the company hosts. Familiarise yourself with their past events and think about how you can contribute to their future ones. This shows your enthusiasm and helps you stand out as someone who’s genuinely interested in their operations.
✨Show Off Your Organisational Skills
Prepare examples that highlight your organisational prowess. Whether it’s managing guest lists or coordinating logistics, be ready to discuss specific instances where your attention to detail made a difference. This role demands strong administrative skills, so let them know you’ve got what it takes!
✨Demonstrate Your People Skills
As an Events Executive, building relationships is key. Think of times when you’ve successfully interacted with clients or team members. Share these stories during your interview to showcase your natural warmth and professionalism, which are essential for delivering top-notch service.
✨Be Ready for a Fast-Paced Environment
The events industry can be hectic, so prepare to discuss how you handle pressure and manage multiple tasks. Share examples of how you’ve thrived in similar environments, demonstrating your proactive attitude and ability to keep things running smoothly, even when the heat is on.
