At a Glance
- Tasks: Coordinate and support high-end events at a prestigious members' club in London.
- Company: Join a world-class events team in luxury hospitality.
- Benefits: Enjoy family meals, learning opportunities, and a pension scheme.
- Other info: Be part of an exciting team with opportunities for growth and development.
- Why this job: Gain hands-on experience in a dynamic environment while delivering exceptional service.
- Qualifications: Experience in events or hospitality, strong organisational skills, and a proactive attitude.
The predicted salary is between 30000 - 40000 £ per year.
To support the continued growth of our events programme, we are seeking an enthusiastic and highly organised Events Executive to join our events team. This is an exciting opportunity to be part of a world-class events operation at one of London's most prestigious new members' clubs. Working in close support of the Events Director, Private Events Manager, and Cultural Events Manager, the Events Executive will play a vital role in the smooth coordination and administration of both private and cultural events across the club's programme. This is an ideal role for a motivated individual who is passionate about luxury hospitality and events, with a keen eye for detail, strong administrative instincts, and a natural ability to build relationships. You will gain broad, hands-on experience across all aspects of high-end event delivery in a dynamic and fast-paced environment.
RESPONSIBILITIES
- EVENT COORDINATION AND ADMINISTRATION
- Provide comprehensive administrative and logistical support across both private and cultural events, ensuring all events are coordinated efficiently and to the highest standard.
- Maintain and manage the events enquiry and booking system, ensuring accurate records, timely follow-ups, and clear communication with all relevant parties.
- Assist in the preparation of event briefs, run-of-show documents, function sheets, and post-event reports.
- Coordinate guest lists, invitations, RSVPs, and seating plans, ensuring all information is accurate and up to date.
- Liaise with external suppliers, artists, and vendors to confirm logistics and ensure all operational requirements are met ahead of each event.
- ON-THE-DAY SUPPORT
- Be present and actively support the team across events, assisting with set up, guest management, and the smooth running of the event throughout.
- Act as a point of contact for members and guests during events, delivering a warm and professional level of service at all times.
- Assist with the breakdown and post-event administration, contributing to debrief notes and evaluation documentation.
- MEMBER RELATIONS
- Support the events team in responding to member enquiries promptly and professionally, reflecting the club's commitment to personalised, attentive service.
- Develop a confident understanding of members' preferences and requirements, ensuring these are communicated clearly to the wider team.
- TEAM SUPPORT AND COLLABORATION
- Work flexibly across both private and cultural events workstreams, providing support wherever it is most needed.
- Assist in the research and sourcing of suppliers, venues, artists, and entertainment as directed.
- Support the events team with any additional projects or administrative tasks that contribute to the successful running of the department.
REQUIREMENTS
- Experience in an events, hospitality, or luxury service environment — whether through employment or a relevant degree placement.
- Strong organisational and administrative skills with excellent attention to detail.
- A proactive, can-do attitude with the ability to manage multiple tasks simultaneously.
- Excellent communication and interpersonal skills, with a natural warmth and professionalism.
- Confidence working in a fast-paced, high-expectation environment.
- Proficiency in Microsoft Office and a good working knowledge of events or CRM management systems. Triple Seat is preferred but not essential.
WHAT WE OFFER
- Family meal on shift
- Industry-leading Learning & Development opportunities
- Pension scheme – including employer contributions.
- Annual staff award ceremony and party
- More benefits to be set up as we open
Member Events Executive in London employer: The Pembroke Club
Join a prestigious members' club in London as a Member Events Executive, where you will thrive in a vibrant work culture that values luxury hospitality and exceptional service. With industry-leading learning and development opportunities, a supportive team environment, and unique benefits like family meals on shift and an annual staff award ceremony, this role offers a rewarding career path for those passionate about events and member relations.
StudySmarter Expert Advice🤫
We think this is how you could land Member Events Executive in London
✨Tip Number 1
Network like a pro! Get out there and connect with people in the events industry. Attend networking events, join relevant groups on social media, and don’t be shy to reach out to professionals on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show up and shine! If you can, volunteer at events or offer your help to local organisations. This not only gives you hands-on experience but also helps you build relationships with key players in the industry. Plus, it’s a great way to showcase your skills in action!
✨Tip Number 3
Be proactive! Don’t just wait for job postings to appear. Reach out directly to companies you admire, like us at StudySmarter, and express your interest in working with them. A well-crafted email can go a long way in making a memorable impression.
✨Tip Number 4
Keep your online presence sharp! Make sure your LinkedIn profile is up-to-date and reflects your passion for events and hospitality. Share relevant content, engage with others in the field, and let your personality shine through. It’s all about making connections that count!
We think you need these skills to ace Member Events Executive in London
Some tips for your application 🫡
Show Your Passion for Events:When you're writing your application, let your enthusiasm for events shine through! We want to see that you’re not just looking for any job, but that you’re genuinely excited about being part of our world-class events team.
Be Organised and Detail-Oriented:Since the role requires strong organisational skills, make sure your application reflects this. Use clear headings, bullet points, and a tidy layout to show us you can manage details effectively right from the start!
Tailor Your Application:Don’t just send a generic application. Take the time to tailor your CV and cover letter to highlight your relevant experience in hospitality and events. We love seeing how your background aligns with what we’re looking for!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re keen to join our team at StudySmarter!
How to prepare for a job interview at The Pembroke Club
✨Know Your Events Inside Out
Before the interview, dive deep into the types of events the company hosts. Familiarise yourself with their past events and think about how you can contribute to their success. This shows your enthusiasm and helps you stand out as a candidate who truly cares about the role.
✨Show Off Your Organisational Skills
Prepare examples that highlight your organisational prowess. Whether it’s managing guest lists or coordinating logistics, be ready to discuss specific instances where your attention to detail made a difference. This will demonstrate that you have the skills they’re looking for.
✨Practice Your People Skills
Since this role involves a lot of interaction with members and guests, practice how you would handle various scenarios. Think about how you would respond to member enquiries or manage guest expectations during an event. Being personable and professional is key!
✨Be Ready to Discuss Teamwork
Collaboration is crucial in this role, so come prepared with examples of how you've successfully worked in a team. Highlight your flexibility and willingness to support others, as this will show that you’re a team player who can adapt to different situations.
