At a Glance
- Tasks: Coordinate and support high-end events at a prestigious London members' club.
- Company: Join a world-class events team in luxury hospitality.
- Benefits: Enjoy family meals, learning opportunities, and a pension scheme.
- Other info: Perfect for those passionate about luxury events and member relations.
- Why this job: Gain hands-on experience in a dynamic environment while making lasting connections.
- Qualifications: Experience in events or hospitality, strong organisational skills, and a proactive attitude.
The predicted salary is between 30000 - 40000 £ per year.
To support the continued growth of our events programme, we are seeking an enthusiastic and highly organised Events Executive to join our events team. This is an exciting opportunity to be part of a world‑class events operation at one of London's most prestigious new members' clubs. Working in close support of the Events Director, Private Events Manager, and Cultural Events Manager, the Events Executive will play a vital role in the smooth coordination and administration of both private and cultural events across the club's programme. This is an ideal role for a motivated individual who is passionate about luxury hospitality and events, with a keen eye for detail, strong administrative instincts, and a natural ability to build relationships. You will gain broad, hands‑on experience across all aspects of high‑end event delivery in a dynamic and fast‑paced environment.
RESPONSIBILITIES
- EVENT COORDINATION AND ADMINISTRATION: Provide comprehensive administrative and logistical support across both private and cultural events, ensuring all events are coordinated efficiently and to the highest standard. Maintain and manage the events enquiry and booking system, ensuring accurate records, timely follow‑ups, and clear communication with all relevant parties. Assist in the preparation of event briefs, run‑of‑show documents, function sheets, and post‑event reports. Coordinate guest lists, invitations, RSVPs, and seating plans, ensuring all information is accurate and up to date. Liaise with external suppliers, artists, and vendors to confirm logistics and ensure all operational requirements are met ahead of each event.
- ON‑THE‑DAY SUPPORT: Be present and actively support the team across events, assisting with set up, guest management, and the smooth running of the event throughout. Act as a point of contact for members and guests during events, delivering a warm and professional level of service at all times. Assist with the breakdown and post‑event administration, contributing to debrief notes and evaluation documentation.
- MEMBER RELATIONS: Support the events team in responding to member enquiries promptly and professionally, reflecting the club's commitment to personalised, attentive service. Develop a confident understanding of members' preferences and requirements, ensuring these are communicated clearly to the wider team.
- TEAM SUPPORT AND COLLABORATION: Work flexibly across both private and cultural events workstreams, providing support wherever it is most needed. Assist in the research and sourcing of suppliers, venues, artists, and entertainment as directed. Support the events team with any additional projects or administrative tasks that contribute to the successful running of the department.
QUALIFICATIONS:
- Experience in an events, hospitality, or luxury service environment – whether through employment or a relevant degree placement.
- Strong organisational and administrative skills with excellent attention to detail.
- A proactive, can‑do attitude with the ability to manage multiple tasks simultaneously.
- Excellent communication and interpersonal skills, with a natural warmth and professionalism.
- Confidence working in a fast‑paced, high‑expectation environment.
- Proficiency in Microsoft Office and a good working knowledge of events or CRM management systems. Triple Seat is preferred but not essential.
BENEFITS:
- Family meal on shift
- Industry‑leading Learning & Development opportunities
- Pension scheme – including employer contributions.
- Annual staff award ceremony and party
- More benefits to be set up as we open
Member Events Executive - London in City of Westminster employer: The Pembroke Club
Join a prestigious members' club in London as a Member Events Executive, where you will thrive in a dynamic and luxurious environment dedicated to high-end event delivery. With a strong focus on employee growth, the company offers industry-leading learning and development opportunities, alongside a supportive work culture that values collaboration and personalised service. Enjoy unique benefits such as family meals on shift and an annual staff award ceremony, making this an exceptional place to build your career in luxury hospitality.
StudySmarter Expert Advice🤫
We think this is how you could land Member Events Executive - London in City of Westminster
✨Tip Number 1
Network like a pro! Attend industry events, connect with fellow event enthusiasts, and don’t be shy about reaching out to people on LinkedIn. Building relationships can open doors that a CV just can’t.
✨Tip Number 2
Show up prepared! If you land an interview, research the club and its events thoroughly. Bring ideas to the table that demonstrate your passion for luxury hospitality and how you can contribute to their events programme.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It’s a simple gesture that keeps you fresh in their minds.
✨Tip Number 4
Apply through our website! We love seeing candidates who take the initiative to engage directly with us. It shows you're serious about joining our team and makes it easier for us to find your application.
We think you need these skills to ace Member Events Executive - London in City of Westminster
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Member Events Executive role. Highlight any relevant experience in events or hospitality, and don’t forget to showcase your organisational skills and attention to detail!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to express your passion for luxury hospitality and events. Share specific examples of how you've successfully managed events or built relationships in previous roles.
Show Off Your Communication Skills:Since this role involves liaising with members and suppliers, make sure your written application showcases your excellent communication skills. Keep your language clear and professional, but let your personality shine through too!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity in our events team!
How to prepare for a job interview at The Pembroke Club
✨Know Your Events Inside Out
Before the interview, dive deep into the types of events the club hosts. Familiarise yourself with their past events and think about how you can contribute to their success. This shows your enthusiasm and helps you stand out as someone who genuinely cares about the role.
✨Show Off Your Organisational Skills
Prepare examples that highlight your organisational prowess. Whether it’s managing guest lists or coordinating logistics, be ready to discuss specific instances where your attention to detail made a difference. This will demonstrate that you have the skills they’re looking for.
✨Demonstrate Your People Skills
Since this role involves liaising with members and guests, be prepared to showcase your interpersonal skills. Share stories about how you've built relationships in previous roles, and emphasise your ability to provide warm, professional service. This is key in luxury hospitality!
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, upcoming events, or how they measure success in their events programme. This not only shows your interest but also gives you valuable insights into the role and company culture.
