At a Glance
- Tasks: Coordinate and support high-end private and cultural events at a prestigious members' club.
- Company: Join a world-class events team in one of London's newest luxury venues.
- Benefits: Enjoy family meals, industry-leading training, pension contributions, and annual staff celebrations.
- Other info: Flexible role with opportunities for growth and collaboration across various event types.
- Why this job: Gain hands-on experience in luxury hospitality and make lasting connections in a dynamic environment.
- Qualifications: Experience in events or hospitality, strong organisational skills, and a proactive attitude.
The predicted salary is between 30000 - 40000 £ per year.
To support the continued growth of our events programme, we are seeking an enthusiastic and highly organised Events Executive to join our events team. This is an exciting opportunity to be part of a world‐class events operation at one of London's most prestigious new members' clubs. Working in close support of the Events Director, Private Events Manager, and Cultural Events Manager, the Events Executive will play a vital role in the smooth coordination and administration of both private and cultural events across the club's programme. This is an ideal role for a motivated individual who is passionate about luxury hospitality and events, with a keen eye for detail, strong administrative instincts, and a natural ability to build relationships. You will gain broad, hands‐on experience across all aspects of high‐end event delivery in a dynamic and fast‐paced environment.
Responsibilities
- Event Coordination and Administration
- Provide comprehensive administrative and logistical support across both private and cultural events, ensuring all events are coordinated efficiently and to the highest standard.
- Maintain and manage the events enquiry and booking system, ensuring accurate records, timely follow‐ups, and clear communication with all relevant parties.
- Assist in the preparation of event briefs, run‐of‐show documents, function sheets, and post‐event reports.
- Coordinate guest lists, invitations, RSVPs, and seating plans, ensuring all information is accurate and up to date.
- Liaise with external suppliers, artists, and vendors to confirm logistics and ensure all operational requirements are met ahead of each event.
- On‐the‐Day Support
- Be present and actively support the team across events, assisting with set up, guest management, and the smooth running of the event throughout.
- Act as a point of contact for members and guests during events, delivering a warm and professional level of service at all times.
- Assist with the breakdown and post‐event administration, contributing to debrief notes and evaluation documentation.
- Member Relations
- Support the events team in responding to member enquiries promptly and professionally, reflecting the club's commitment to personalised, attentive service.
- Develop a confident understanding of members' preferences and requirements, ensuring these are communicated clearly to the wider team.
- Team Support and Collaboration
- Work flexibly across both private and cultural events workstreams, providing support wherever it is most needed.
- Assist in the research and sourcing of suppliers, venues, artists, and entertainment as directed.
- Support the events team with any additional projects or administrative tasks that contribute to the successful running of the department.
Requirements
- Experience in an events, hospitality, or luxury service environment — whether through employment or a relevant degree placement.
- Strong organisational and administrative skills with excellent attention to detail.
- A proactive, can‐do attitude with the ability to manage multiple tasks simultaneously.
- Excellent communication and interpersonal skills, with a natural warmth and professionalism.
- Confidence working in a fast‐paced, high‐expectation environment.
- Proficiency in Microsoft Office and a good working knowledge of events or CRM management systems. Triple Seat is preferred but not essential.
What We Offer
- Family meal on shift
- Industry‐leading Learning & Development opportunities
- Pension scheme – including employer contributions.
- Annual staff award ceremony and party
- More benefits to be set up as we open
Member Events Executive in London employer: The Pembroke Club London
Join a prestigious members' club in London as a Member Events Executive, where you will thrive in a dynamic and luxurious environment dedicated to exceptional service and high-end event delivery. Our supportive work culture fosters personal and professional growth, offering industry-leading learning opportunities and a chance to collaborate with a passionate team. Enjoy unique benefits such as family meals on shift and an annual staff award ceremony, making this an ideal place for those seeking meaningful and rewarding employment in the hospitality sector.
StudySmarter Expert Advice🤫
We think this is how you could land Member Events Executive in London
✨Tip Number 1
Network like a pro! Attend industry events, connect with people on LinkedIn, and don’t be shy about reaching out to those already in the luxury hospitality scene. Building relationships can open doors that applications alone can't.
✨Tip Number 2
Show your passion for events! When you get the chance to chat with potential employers, share your enthusiasm for event coordination and any relevant experiences. Let them see your excitement for being part of their team!
✨Tip Number 3
Be prepared for interviews by researching the club's events and culture. Tailor your responses to reflect how your skills align with their needs. This shows you’re not just another candidate but genuinely interested in what they do.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re proactive and keen to be part of our amazing events team right from the start.
We think you need these skills to ace Member Events Executive in London
Some tips for your application 🫡
Show Your Passion for Events:When writing your application, let your enthusiasm for events shine through! Share any relevant experiences or projects that highlight your love for luxury hospitality and event coordination. We want to see that you’re genuinely excited about the role!
Be Organised and Detail-Oriented:Since this role requires strong organisational skills, make sure your application reflects that. Use clear headings, bullet points, and a tidy layout. This will not only make it easier for us to read but also demonstrate your attention to detail.
Tailor Your Application:Don’t just send a generic application! Take the time to tailor your CV and cover letter to match the job description. Highlight your relevant experience in events or hospitality, and show us how your skills align with what we’re looking for.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you’re proactive and keen to join our team!
How to prepare for a job interview at The Pembroke Club London
✨Know Your Events Inside Out
Before the interview, research the types of events the company hosts. Familiarise yourself with their past events and think about how you can contribute to their future programmes. This shows your enthusiasm and helps you stand out as a candidate who is genuinely interested in their operations.
✨Show Off Your Organisational Skills
Prepare examples from your past experiences that highlight your organisational abilities. Discuss specific instances where you successfully managed multiple tasks or coordinated events. This will demonstrate your strong administrative instincts and attention to detail, which are crucial for the role.
✨Practice Your People Skills
Since this role involves liaising with members and guests, practice your communication skills. Be ready to discuss how you've built relationships in previous roles. Use examples that showcase your warmth and professionalism, as these traits are essential in luxury hospitality.
✨Be Ready for a Fast-Paced Environment
The interview may include situational questions about handling high-pressure scenarios. Think of times when you thrived in a fast-paced setting and be prepared to share those stories. This will help convey your proactive attitude and ability to manage expectations effectively.
