At a Glance
- Tasks: Coordinate and support high-end events at a prestigious London members' club.
- Company: Join a world-class events team in luxury hospitality.
- Benefits: Enjoy family meals, learning opportunities, and a pension scheme.
- Other info: Be part of an exciting team with excellent career growth potential.
- Why this job: Gain hands-on experience in a dynamic environment while making lasting connections.
- Qualifications: Experience in events or hospitality, strong organisational skills, and a proactive attitude.
The predicted salary is between 30000 - 40000 £ per year.
To support the continued growth of our events programme, we are seeking an enthusiastic and highly organised Events Executive to join our events team. This is an exciting opportunity to be part of a world‑class events operation at one of London's most prestigious new members' clubs. Working in close support of the Events Director, Private Events Manager, and Cultural Events Manager, the Events Executive will play a vital role in the smooth coordination and administration of both private and cultural events across the club's programme. This is an ideal role for a motivated individual who is passionate about luxury hospitality and events, with a keen eye for detail, strong administrative instincts, and a natural ability to build relationships. You will gain broad, hands‑on experience across all aspects of high‑end event delivery in a dynamic and fast‑paced environment.
RESPONSIBILITIES
- EVENT COORDINATION AND ADMINISTRATION
- Provide comprehensive administrative and logistical support across both private and cultural events, ensuring all events are coordinated efficiently and to the highest standard.
- Maintain and manage the events enquiry and booking system, ensuring accurate records, timely follow‑ups, and clear communication with all relevant parties.
- Assist in the preparation of event briefs, run‑of‑show documents, function sheets, and post‑event reports.
- Coordinate guest lists, invitations, RSVPs, and seating plans, ensuring all information is accurate and up to date.
- Liaise with external suppliers, artists, and vendors to confirm logistics and ensure all operational requirements are met ahead of each event.
- ON‑THE‑DAY SUPPORT
- Be present and actively support the team across events, assisting with set up, guest management, and the smooth running of the event throughout.
- Act as a point of contact for members and guests during events, delivering a warm and professional level of service at all times.
- Assist with the breakdown and post‑event administration, contributing to debrief notes and evaluation documentation.
- MEMBER RELATIONS
- Support the events team in responding to member enquiries promptly and professionally, reflecting the club's commitment to personalised, attentive service.
- Develop a confident understanding of members' preferences and requirements, ensuring these are communicated clearly to the wider team.
- TEAM SUPPORT AND COLLABORATION
- Work flexibly across both private and cultural events workstreams, providing support wherever it is most needed.
- Assist in the research and sourcing of suppliers, venues, artists, and entertainment as directed.
- Support the events team with any additional projects or administrative tasks that contribute to the successful running of the department.
REQUIREMENTS
- Experience in an events, hospitality, or luxury service environment — whether through employment or a relevant degree placement.
- Strong organisational and administrative skills with excellent attention to detail.
- A proactive, can‑do attitude with the ability to manage multiple tasks simultaneously.
- Excellent communication and interpersonal skills, with a natural warmth and professionalism.
- Confidence working in a fast‑paced, high‑expectation environment.
- Proficiency in Microsoft Office and a good working knowledge of events or CRM management systems. Triple Seat is preferred but not essential.
WHAT WE OFFER
- Family meal on shift
- Industry‑leading Learning & Development opportunities
- Pension scheme – including employer contributions.
- Annual staff award ceremony and party
- More benefits to be set up as we open
Member Events Executive employer: The Pembroke Club - Head Office
Join a prestigious members' club in London as a Member Events Executive, where you will thrive in a vibrant work culture that values luxury hospitality and exceptional service. With industry-leading learning and development opportunities, a supportive team environment, and unique benefits like family meals on shift and an annual staff award ceremony, this role offers a rewarding career path for those passionate about high-end event delivery. Experience the excitement of coordinating exclusive events while building meaningful relationships with members and guests in a dynamic setting.
Contact Details:
The Pembroke Club - Head Office Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Member Events Executive
✨Tip Number 1
Network like a pro! Attend industry events and connect with people in the luxury hospitality scene. We all know that who you know can sometimes be just as important as what you know, so get out there and make those connections!
✨Tip Number 2
Show your passion for events! When you get the chance to chat with potential employers, let your enthusiasm shine through. Share your ideas about event coordination and how you can contribute to their team – it’ll set you apart from the crowd.
✨Tip Number 3
Be prepared for on-the-spot interviews! Sometimes, you might meet someone who wants to chat right away. Have a quick pitch ready about your experience and why you’re excited about the role of Events Executive – it could lead to an opportunity!
✨Tip Number 4
Apply through our website! We love seeing applications come directly from passionate candidates. It shows initiative and gives us a chance to see your personality shine through in your application process.
We think you need these skills to ace Member Events Executive
Some tips for your application 🫡
Show Your Passion for Events:When you're writing your application, let your enthusiasm for events shine through! We want to see that you’re not just looking for a job, but that you genuinely love the world of luxury hospitality and event coordination.
Be Organised and Detail-Oriented:Make sure your application reflects your strong organisational skills. Use clear headings, bullet points, and concise language to show us that you can manage multiple tasks efficiently, just like you would in the role!
Tailor Your Application:Don’t just send a generic application! Take the time to tailor your CV and cover letter to highlight relevant experience and skills that match the job description. We appreciate when candidates take the extra step to connect their background with our needs.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team!
How to prepare for a job interview at The Pembroke Club - Head Office
✨Know Your Events Inside Out
Before the interview, dive deep into the types of events the company hosts. Familiarise yourself with their past events and think about how you can contribute to their success. This shows your enthusiasm and helps you stand out as someone who genuinely cares about the role.
✨Show Off Your Organisational Skills
Prepare examples that highlight your organisational prowess. Whether it’s managing guest lists or coordinating logistics, be ready to discuss specific situations where your attention to detail made a difference. This will demonstrate that you have the skills they’re looking for.
✨Practice Your People Skills
Since this role involves a lot of interaction with members and guests, practice how you would handle various scenarios. Think about how you would respond to member enquiries or manage guest expectations during an event. Being personable and professional is key!
✨Be Ready to Adapt
The events industry is fast-paced and ever-changing. Prepare to discuss how you’ve successfully managed multiple tasks or adapted to unexpected changes in previous roles. This will show that you can thrive in a dynamic environment, which is crucial for this position.
