At a Glance
- Tasks: Coordinate and support high-end events at a prestigious members' club in London.
- Company: Join a world-class events team in luxury hospitality.
- Benefits: Enjoy family meals, learning opportunities, and a pension scheme.
- Other info: Be part of an exciting team with excellent career growth potential.
- Why this job: Gain hands-on experience in a dynamic environment while making lasting connections.
- Qualifications: Experience in events or hospitality, strong organisational skills, and a proactive attitude.
The predicted salary is between 30000 - 40000 £ per year.
To support the continued growth of our events programme, we are seeking an enthusiastic and highly organised Events Executive to join our events team. This is an exciting opportunity to be part of a world‑class events operation at one of London's most prestigious new members' clubs. Working in close support of the Events Director, Private Events Manager, and Cultural Events Manager, the Events Executive will play a vital role in the smooth coordination and administration of both private and cultural events across the club's programme. This is an ideal role for a motivated individual who is passionate about luxury hospitality and events, with a keen eye for detail, strong administrative instincts, and a natural ability to build relationships. You will gain broad, hands‑on experience across all aspects of high‑end event delivery in a dynamic and fast‑paced environment.
RESPONSIBILITIES
- EVENT COORDINATION AND ADMINISTRATION: Provide comprehensive administrative and logistical support across both private and cultural events, ensuring all events are coordinated efficiently and to the highest standard. Maintain and manage the events enquiry and booking system, ensuring accurate records, timely follow‑ups, and clear communication with all relevant parties. Assist in the preparation of event briefs, run‑of‑show documents, function sheets, and post‑event reports. Coordinate guest lists, invitations, RSVPs, and seating plans, ensuring all information is accurate and up to date. Liaise with external suppliers, artists, and vendors to confirm logistics and ensure all operational requirements are met ahead of each event.
- ON‑THE‑DAY SUPPORT: Be present and actively support the team across events, assisting with set up, guest management, and the smooth running of the event throughout. Act as a point of contact for members and guests during events, delivering a warm and professional level of service at all times. Assist with the breakdown and post‑event administration, contributing to debrief notes and evaluation documentation.
- MEMBER RELATIONS: Support the events team in responding to member enquiries promptly and professionally, reflecting the club's commitment to personalised, attentive service. Develop a confident understanding of members' preferences and requirements, ensuring these are communicated clearly to the wider team.
- TEAM SUPPORT AND COLLABORATION: Work flexibly across both private and cultural events workstreams, providing support wherever it is most needed. Assist in the research and sourcing of suppliers, venues, artists, and entertainment as directed. Support the events team with any additional projects or administrative tasks that contribute to the successful running of the department.
REQUIREMENTS:
- Experience in an events, hospitality, or luxury service environment — whether through employment or a relevant degree placement.
- Strong organisational and administrative skills with excellent attention to detail.
- A proactive, can‑do attitude with the ability to manage multiple tasks simultaneously.
- Excellent communication and interpersonal skills, with a natural warmth and professionalism.
- Confidence working in a fast‑paced, high‑expectation environment.
- Proficiency in Microsoft Office and a good working knowledge of events or CRM management systems. Triple Seat is preferred but not essential.
WHAT WE OFFER:
- Family meal on shift
- Industry‑leading Learning & Development opportunities
- Pension scheme – including employer contributions.
- Annual staff award ceremony and party
- More benefits to be set up as we open
Member Events Executive in London employer: The Pembroke Club - Head Office
Join a prestigious members' club in London as a Member Events Executive, where you will thrive in a dynamic and luxurious environment dedicated to exceptional service and high-end event delivery. Our supportive work culture fosters collaboration and personal growth, offering industry-leading learning and development opportunities alongside a range of benefits, including a pension scheme and team celebrations. This role is perfect for those passionate about hospitality and eager to make meaningful connections while contributing to memorable events.
Contact Details:
The Pembroke Club - Head Office Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Member Events Executive in London
✨Tip Number 1
Network like a pro! Attend industry events, meet-ups, or even casual gatherings where you can connect with people in the events and hospitality sector. Building relationships can open doors to opportunities that aren’t advertised.
✨Tip Number 2
Show up and shine! If you get the chance to volunteer at events, do it. It’s a fantastic way to gain hands-on experience, showcase your skills, and make a lasting impression on potential employers.
✨Tip Number 3
Be proactive! Don’t just wait for job openings to pop up. Reach out directly to companies you admire, like us at StudySmarter, and express your interest in working with them. You never know what might come up!
✨Tip Number 4
Keep your online presence sharp! Update your LinkedIn profile and showcase your event management skills. Engage with relevant content and connect with industry professionals to stay on their radar.
We think you need these skills to ace Member Events Executive in London
Some tips for your application 🫡
Show Your Passion for Events:When writing your application, let your enthusiasm for events shine through! Share any relevant experiences or projects that highlight your love for luxury hospitality and event coordination. We want to see that you’re genuinely excited about the role!
Be Organised and Detail-Oriented:Since this role requires strong organisational skills, make sure your application reflects that. Use clear headings, bullet points, and a tidy layout. We appreciate attention to detail, so double-check for any typos or errors before hitting send!
Tailor Your Application:Don’t just send a generic application! Take the time to tailor your CV and cover letter to match the job description. Highlight your relevant experience in event coordination and administration, and show us how you can contribute to our team.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you’re proactive and keen to join our amazing team!
How to prepare for a job interview at The Pembroke Club - Head Office
✨Know Your Events Inside Out
Before the interview, research the types of events the company hosts. Familiarise yourself with their past events and think about how you can contribute to their future programmes. This shows your enthusiasm and helps you stand out as a candidate who is genuinely interested in their operations.
✨Show Off Your Organisational Skills
Prepare examples from your past experiences that highlight your organisational abilities. Discuss specific instances where you successfully managed multiple tasks or coordinated events. This will demonstrate your strong administrative instincts and attention to detail, which are crucial for the role.
✨Practice Your People Skills
Since this role involves liaising with members and guests, practice your communication skills. Be ready to discuss how you've built relationships in previous roles and how you handle guest interactions. A warm and professional demeanour will be key to impressing the interviewers.
✨Be Ready for On-the-Day Scenarios
Think about potential challenges that could arise during an event and how you would handle them. Prepare to discuss your problem-solving strategies and your ability to stay calm under pressure. This will show that you're not only proactive but also capable of thriving in a fast-paced environment.
