At a Glance
- Tasks: Coordinate and support high-end events, ensuring everything runs smoothly and efficiently.
- Company: Join a prestigious members' club in London with a world-class events operation.
- Benefits: Enjoy family meals on shift, industry-leading training, and a pension scheme.
- Other info: Dynamic environment with opportunities for personal and professional growth.
- Why this job: Gain hands-on experience in luxury hospitality and make lasting connections.
- Qualifications: Experience in events or hospitality, strong organisational skills, and a proactive attitude.
The predicted salary is between 30000 - 40000 £ per year.
To support the continued growth of our events programme, we are seeking an enthusiastic and highly organised Events Executive to join our events team. This is an exciting opportunity to be part of a world‑class events operation at one of London's most prestigious new members' clubs. Working in close support of the Events Director, Private Events Manager, and Cultural Events Manager, the Events Executive will play a vital role in the smooth coordination and administration of both private and cultural events across the club's programme. This is an ideal role for a motivated individual who is passionate about luxury hospitality and events, with a keen eye for detail, strong administrative instincts, and a natural ability to build relationships. You will gain broad, hands‑on experience across all aspects of high‑end event delivery in a dynamic and fast‑paced environment.
RESPONSIBILITIES
- EVENT COORDINATION AND ADMINISTRATION: Provide comprehensive administrative and logistical support across both private and cultural events, ensuring all events are coordinated efficiently and to the highest standard. Maintain and manage the events enquiry and booking system, ensuring accurate records, timely follow‑ups, and clear communication with all relevant parties. Assist in the preparation of event briefs, run‑of‑show documents, function sheets, and post‑event reports. Coordinate guest lists, invitations, RSVPs, and seating plans, ensuring all information is accurate and up to date. Liaise with external suppliers, artists, and vendors to confirm logistics and ensure all operational requirements are met ahead of each event.
- ON‑THE‑DAY SUPPORT: Be present and actively support the team across events, assisting with set up, guest management, and the smooth running of the event throughout. Act as a point of contact for members and guests during events, delivering a warm and professional level of service at all times. Assist with the breakdown and post‑event administration, contributing to debrief notes and evaluation documentation.
- MEMBER RELATIONS: Support the events team in responding to member enquiries promptly and professionally, reflecting the club's commitment to personalised, attentive service. Develop a confident understanding of members' preferences and requirements, ensuring these are communicated clearly to the wider team.
- TEAM SUPPORT AND COLLABORATION: Work flexibly across both private and cultural events workstreams, providing support wherever it is most needed. Assist in the research and sourcing of suppliers, venues, artists, and entertainment as directed. Support the events team with any additional projects or administrative tasks that contribute to the successful running of the department.
REQUIREMENTS:
- Experience in an events, hospitality, or luxury service environment — whether through employment or a relevant degree placement.
- Strong organisational and administrative skills with excellent attention to detail.
- A proactive, can‑do attitude with the ability to manage multiple tasks simultaneously.
- Excellent communication and interpersonal skills, with a natural warmth and professionalism.
- Confidence working in a fast‑paced, high‑expectation environment.
- Proficiency in Microsoft Office and a good working knowledge of events or CRM management systems. Triple Seat is preferred but not essential.
WHAT WE OFFER:
- Family meal on shift
- Industry‑leading Learning & Development opportunities
- Pension scheme – including employer contributions.
- Annual staff award ceremony and party
- More benefits to be set up as we open
Member Events Executive in City of Westminster employer: The Pembroke Club - Head Office
Join a prestigious members' club in London as a Member Events Executive, where you will thrive in a dynamic and luxurious environment dedicated to exceptional service and high-end event delivery. Our supportive work culture fosters collaboration and personal growth, offering industry-leading learning and development opportunities alongside a range of benefits, including a pension scheme and team celebrations. This role is perfect for those passionate about hospitality and eager to make meaningful connections while contributing to memorable events.
Contact Details:
The Pembroke Club - Head Office Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Member Events Executive in City of Westminster
✨Tip Number 1
Network like a pro! Attend industry events, meet-ups, or even casual gatherings where you can connect with people in the events and hospitality scene. Building relationships can open doors to opportunities that aren’t advertised.
✨Tip Number 2
Show up prepared! When you land an interview, research the company and its events thoroughly. Bring ideas to the table about how you can contribute to their events programme, showcasing your passion for luxury hospitality.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Don’t forget to apply through our website! We’re always on the lookout for passionate individuals who want to be part of our dynamic team. Your next big opportunity could be just a click away!
We think you need these skills to ace Member Events Executive in City of Westminster
Some tips for your application 🫡
Show Your Passion for Events:When writing your application, let your enthusiasm for events shine through! Share any relevant experiences or projects that highlight your love for luxury hospitality and event coordination. We want to see that you’re genuinely excited about the role!
Be Organised and Detail-Oriented:Since this role requires strong organisational skills, make sure your application reflects that. Use clear headings, bullet points, and a tidy layout. We appreciate attention to detail, so double-check for any typos or errors before hitting send!
Tailor Your Application:Don’t just send a generic application! Take the time to tailor your CV and cover letter to match the job description. Highlight your relevant experience in event coordination and administration, and show us how you can contribute to our team.
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of being noticed. It’s super easy, and you’ll be able to showcase your application in the best light. Plus, we love seeing applications come through our own platform!
How to prepare for a job interview at The Pembroke Club - Head Office
✨Know Your Events Inside Out
Before the interview, dive deep into the types of events the company hosts. Familiarise yourself with their past events and think about how you can contribute to their future programmes. This shows your enthusiasm and helps you stand out as someone who’s genuinely interested in their operations.
✨Show Off Your Organisational Skills
Prepare examples that highlight your organisational prowess. Whether it’s managing guest lists or coordinating logistics, be ready to discuss specific instances where your attention to detail made a difference. This will demonstrate that you have the skills they’re looking for.
✨Practice Your People Skills
Since this role involves a lot of interaction with members and guests, practice how you would handle various scenarios. Think about how you would respond to member enquiries or manage guest expectations during an event. Being able to articulate your approach will showcase your interpersonal skills.
✨Be Ready to Adapt
The events industry is fast-paced and ever-changing. Prepare to discuss how you’ve successfully managed multiple tasks or adapted to unexpected changes in previous roles. This will illustrate your proactive attitude and ability to thrive under pressure, which is crucial for this position.
