Finance Assistant in Sevenoaks

Finance Assistant – Sevenoaks

Part-time

Equivalent to £32,000 per annum

37.5 Hours Per Week | Office Based

Temporary to Permanent

Pearson Whiffin Recruitment are currently recruiting for an experienced Finance Assistant to join a busy finance team based in Sevenoaks.

This is an excellent opportunity for someone with strong construction finance experience who is confident managing subcontractor and supplier accounts, with a solid practical understanding of CIS, Domestic Reverse Charge VAT and purchase ledger processes.

The successful candidate will initially join on an agency basis, with the potential to move into a permanent position following a successful initial period.

The Role

Working closely with the Finance Manager, you’ll take day-to-day ownership of subcontractor and supplier accounts, ensuring financial records are accurate, compliant and kept fully up to date.

Responsibilities will include:

• Managing subcontractor and supplier accounts on a day-to-day basis
• Verifying new subcontractors with HMRC
• Managing weekly subcontractor payment runs
• Reviewing subcontractor invoices and applications for the correct treatment of CIS, VAT and Domestic Reverse Charge
• Identifying invoice and tax treatment errors before they are entered onto the ledger
• Preparing and submitting monthly HMRC CIS Returns
• Issuing CIS Statements to subcontractors
• Maintaining up-to-date subcontractor records, including insurance information
• Managing subcontractor retentions, including deductions, statements, due dates and releases
• Managing the purchase ledger process from invoice receipt through to authorisation, processing and payment
• Reconciling monthly supplier statements and resolving discrepancies
• Managing company pre-payment card transactions and supporting documentation
• Following up missing receipts and job numbers
• Uploading transactions and supporting information into Sage
• Completing regular account reconciliations
• Managing the Accounts Mailbox and responding to supplier and creditor queries
• Reviewing aged creditors and following up missing or outstanding invoices
• Distributing monthly project cost and CVR reports
• Working with Quantity Surveyors to resolve missing invoices, incorrect job allocations and cost discrepancies
• Supporting accurate job-cost reporting across labour, materials, subcontractor costs and other expenditure
• Ensuring costs are allocated to the correct contracts and cost codes
• Maintaining robust controls around new supplier creation and supplier bank detail changes
• Independently verifying bank detail amendments to reduce fraud riskMaintaining accurate financial records, electronic filing and document control
• Reviewing nominal codes to ensure transactions are correctly allocated
• Maintaining the Asset Register and depreciation records
• Assisting with year-end accounts and external audit requests
• Supporting sales ledger invoicing and payment runs when required
• Providing wider finance and administrative support to the Finance Manager

What We’re Looking For

• Strong practical experience of CIS
• Good working knowledge of the Domestic Reverse Charge for VAT
• Previous experience managing subcontractor and supplier accounts
• Previous experience within a construction environment
• Strong purchase ledger experience
• Previous experience using Sage 50 Accounts
• Excellent attention to detail and a high level of accuracy
• Strong reconciliation skills
• Good understanding of job costing and cost allocation
• Confident dealing with suppliers, subcontractors and internal stakeholders
• Strong written and verbal communication skills
• Good working knowledge of Microsoft Excel
• Highly organised and able to manage competing priorities
• Proactive and comfortable working independently
• Able to handle confidential financial information professionally
• Practical, hands-on approach to finance administration
• Comfortable working to deadlines in a busy environment

Systems Experience

Experience using the following is highly desirable:

• Sage 50 Accounts
• Microsoft Excel
• Purchase ledger systems
• Job costing and project cost reporting systems
• HMRC CIS processes
• Electronic document management systems

What’s On Offer

• Equivalent salary of £32,000 per annum
• 37.5 hours per week
• Office-based position in Sevenoaks
• Opportunity to move into a permanent position
• Varied role with genuine ownership of subcontractor and supplier accounts
• Opportunity to work closely with the Finance Manager and wider operational team
• Strong exposure to construction finance, project costing and CIS
• Hands-on role with responsibility across several key finance processes

Please note, due to the expected high volume of applicants, only suitable candidates will be contacted.

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