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- Tasks: Support senior leaders by managing diaries, organising travel, and coordinating meetings.
- Company: Join a dynamic creative agency with a fast-paced environment.
- Benefits: Gain valuable experience in a creative setting while developing your skills.
- Why this job: Perfect for those wanting to learn about media and creativity in a collaborative team.
- Qualifications: Previous PA experience and strong organisational skills are essential.
- Other info: Flexible role with opportunities to work on exciting projects and events.
The predicted salary is between 2000 - 3000 £ per month.
We are looking for a skilled and capable Personal Assistant to join our admin team and be responsible for supporting some of our Senior Leadership. Currently, this includes our EMEA Chief Operations Officer, Global Chief Design Officer and Partner Leads. This role would suit a team player who is looking to learn more about both creative and media and someone wanting to further develop their skills in working with many disciplines in a fully integrated agency. As business demands change, sometimes we need to be flexible with resource so the people that you’d be looking after could change. This is a fast paced, innovative role and requires someone who can think on their feet and relishes in an ever-evolving environment.
Key requirements and responsibilities:
- Smooth and efficient management of complex diaries.
- Proactive and able to forward plan, flagging clashes well ahead of schedule.
- Acting as the ‘face’ and first point of contact; on behalf of the above, fielding and responding to queries, dealing with day-to-day requests.
- Liaise and build high standard relationships with colleagues, clients and their PA’s.
- Organise and manage complex European trips and agendas.
- Responding to email requests promptly and with a fast response time to other PA’s and managing diary invites.
- Regular travel organisation for senior teams.
- Help to organise and pull together full day internal leadership meetings – in UK and abroad.
- Booking meeting rooms/catering, organising regular calls/videoconferencing and ensuring technology is tested and works.
- Sometimes this will involve large events/dinners external to our office spaces.
- Submitting and organisation of timesheets, expenses and holiday requests.
- Supporting rest of admin team with culture/agency socials/training/events.
- Dealing with ad hoc requests efficiently on a daily basis and providing cover for others in the PA team during absence.
Role-specific professional and technical skills:
- Experience, strong attention to detail and ability to use initiative.
- Comfortable taking direction, but prepared to manage upwards as well as downwards, providing suggestions and solutions to problems.
- Dynamic, creative, flexible – able to work to tight deadlines.
- Ability to respond and adapt to a constant change in priorities.
- Articulate, accurate, able to produce written documents with appropriate language, tone and to a high standard.
- Highly computer literate – Excel, Word, PowerPoint, Google Slides are an advantage, as well as understanding of Teams/Zoom set ups.
- Honesty, integrity, trust and discretion.
- Calm, assertive, but fun with a good sense of humour, lots of patience and energy.
- Ideally previous experience of working in an agency/creative environment, PA experience essential.
Administrative London Personal Assistant (2-Month Fixed Term Contract) employer: The & Partnership Group
Contact Detail:
The & Partnership Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative London Personal Assistant (2-Month Fixed Term Contract)
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Personal Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company and the people you'll be supporting. Show them you understand their needs and how you can help manage their busy lives with ease.
✨Tip Number 3
Be ready to showcase your skills! Bring examples of how you've managed complex diaries or organised events in the past. This will demonstrate your ability to handle the fast-paced environment they’re looking for.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team and ready to dive into this exciting role.
We think you need these skills to ace Administrative London Personal Assistant (2-Month Fixed Term Contract)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Personal Assistant. Highlight your experience in managing complex diaries and any previous PA roles you've had. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're excited about this role. Mention your adaptability and how you thrive in fast-paced environments, just like ours at StudySmarter.
Showcase Your Communication Skills: Since you'll be the first point of contact for our Senior Leadership, it's crucial to demonstrate your communication skills. Make sure your application is clear, concise, and free of errors. We love articulate candidates who can produce high-quality written documents!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it shows you're keen to join the StudySmarter team!
How to prepare for a job interview at The & Partnership Group
✨Know Your Diary Management
Since this role involves managing complex diaries, make sure to brush up on your diary management skills. Be prepared to discuss how you would handle scheduling conflicts and prioritise tasks effectively.
✨Showcase Your Communication Skills
As the first point of contact for senior leaders, strong communication is key. Practice articulating your thoughts clearly and concisely, and be ready to demonstrate how you would handle queries or requests from colleagues and clients.
✨Be Ready for Flexibility
This position requires adaptability in a fast-paced environment. Think of examples from your past experiences where you successfully managed changing priorities or unexpected challenges, and be ready to share them.
✨Highlight Your Tech Savviness
With the need for proficiency in tools like Excel, Word, and video conferencing platforms, be prepared to discuss your technical skills. Consider bringing examples of how you've used these tools to enhance your efficiency in previous roles.
