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- Tasks: Provide admin support to the Estates team and coordinate various projects.
- Company: Join a dynamic team in a leading facilities and estates environment.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work culture.
- Why this job: Be the backbone of our operations and make a real difference every day.
- Qualifications: Strong admin skills, attention to detail, and ability to multitask.
- Other info: Perfect for those looking to grow in a fast-paced, collaborative setting.
The predicted salary is between 30000 - 40000 £ per year.
The successful candidate will act as a central point of contact for engineers, project managers, and maintenance technicians, providing administrative coordination across a range of estates, engineering, and facilities activities. This role requires strong organisational skills, the ability to prioritise effectively, and the confidence to work independently with minimal supervision.
Key Responsibilities
- Administrative & Team Support
- Provide day-to-day administrative support to the Estates leadership team
- Manage electronic diaries and coordinate meetings
- Attend meetings, take minutes, and distribute agendas and documentation
- Prepare reports, correspondence, policies, and presentations
- Maintain electronic filing systems and records management processes
- Handle incoming calls, enquiries, and visitor coordination
- Office & Operational Coordination
- Order stationery, office supplies, and equipment, ensuring value for money
- Identify suppliers and follow up on delayed orders
- Manage purchase orders and invoices using financial systems
- Reconcile supplier queries and monitor payments
- Assist with AutoCAD printing and document management
- Financial & Budget Support
- Assist with departmental budget monitoring
- Support utilities budget tracking and reporting
- Monitor expenditure against maintenance budgets
- Assist with financial reporting and data collation
- Project & Data Administration
- Support Estates projects and energy reduction initiatives
- Maintain meter registers and utilities records
- Produce spreadsheets, reports, and performance data
- Generate process flow maps using Visio
- Assist with audits and compliance documentation
- Manage electronic record drawings and O&M documentation
About You
- Strong administrative experience in a busy office environment
- Excellent organisational and prioritisation skills
- Ability to work independently and manage multiple tasks
- Strong communication and interpersonal skills
- Good attention to detail and accuracy
- Experience using Microsoft Office (Excel, Word, Outlook, Visio)
- Experience with financial systems (e.g. purchase orders/invoicing) desirable
- Experience within estates, facilities, engineering or property environment desirable
This role offers an excellent opportunity for an experienced administrator looking to join a dynamic Estates team and contribute to the effective delivery of facilities and engineering services.
Estates Administrator in City of London employer: The Oyster Partnership
Contact Detail:
The Oyster Partnership Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Estates Administrator in City of London
✨Tip Number 1
Network like a pro! Reach out to people in the estates and facilities sector on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show that you’re not just another candidate; demonstrate your knowledge about their work and how you can contribute to their success.
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with various teams, being able to articulate your thoughts clearly will set you apart. Consider mock interviews with friends or family.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team.
We think you need these skills to ace Estates Administrator in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your administrative experience and organisational skills. We want to see how you've managed multiple tasks in a busy environment, so don’t hold back on those examples!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Estates Administrator role. Mention your experience with financial systems and any relevant projects you've worked on.
Show Off Your Tech Skills: Since we use Microsoft Office and other tools like Visio, make sure to mention your proficiency with these. If you’ve got experience with AutoCAD or financial systems, definitely include that too!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at The Oyster Partnership
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Estates Administrator role. Familiarise yourself with the key responsibilities listed in the job description, such as managing diaries, coordinating meetings, and handling financial systems. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised effectively and maintained attention to detail, as these are crucial for the job.
✨Brush Up on Your Tech Skills
Make sure you're comfortable using Microsoft Office, especially Excel and Visio, as well as any financial systems mentioned in the job description. If you have experience with AutoCAD or similar software, be prepared to talk about it. You might even want to bring a portfolio of your work if applicable!
✨Prepare Questions for Them
Interviews are a two-way street, so think of insightful questions to ask your interviewers. This could be about the team dynamics, ongoing projects, or how success is measured in the role. It shows that you're engaged and serious about contributing to their team.