At a Glance
- Tasks: Support postgraduate admissions and administration for law courses, ensuring smooth processes.
- Company: Join the Faculty of Law at a prestigious university in Oxford, known for its academic excellence.
- Benefits: Enjoy hybrid working options and a competitive salary with opportunities for professional growth.
- Other info: Full-time, permanent role with a supportive work environment and opportunities for development.
- Why this job: Be part of a dynamic team, making a real impact on students' academic journeys.
- Qualifications: Strong admin skills, excellent communication, and experience in higher education preferred.
The predicted salary is between 31459 - 39749 € per year.
The Faculty of Law seeks to appoint a Postgraduate Student Administration Officer to support a range of administrative functions for key aspects of postgraduate courses. This is a newly configured role and the job description will remain under review in the early stages of the role.
The Postgraduate Student Administration Officer will join a team of staff involved in supporting postgraduate taught and postgraduate research courses, the postholder will report to the Graduate Studies Administrator for the Centre for Criminology. On a day-to-day basis, they will also work closely with the Course Administrator for the BCL/MJur and the Graduate Studies Officer.
The successful candidate will take primary responsibility for the graduate admissions process for the BCL/MJur courses which will include acting as the primary point of contact for academic assessors and prospective students, providing guidance and signposting to relevant university services and collating lists of applications eligible for funding or scholarships, working with the Student Funding Officer to submit nominations for scholarships. They will be responsible for administration relating to Recognised Students and will work closely with the Graduate Studies Officer to support admissions processes for PGR courses by supporting the maintenance of accurate records of applications, tracking offers, funding, and admissions data while ensuring compliance with university policies and managing visas during the stay of recognised students. During periods in the year where admissions work is not required, the postholder will support on-course administration including providing administrative support to the Associate Dean for Undergraduates for the ‘Preparation for Learning and Teaching at Oxford’ (PLTO) programme.
Candidates should have strong administrative skills, preferable gained in higher education or a similar field; excellent written and verbal communication skills, including a high level of personal discretion and judgement especially when dealing with sensitive, confidential information; strong organisational skills and ability to independently manage a demanding and dynamic workload, prioritising competing demands accordingly and a proven ability to work accurately and independently using their own initiative and work to tight guidelines. It would be desirable for candidates to have experience of working within academic administration.
This is a full time and permanent role and the postholder will be based at the Faculty of Law, St Cross Building, St Cross Road, Oxford, OX1 3UL. The Faculty of Law supports hybrid working with a minimum of 40% based in the office with agreement with the line manager.
You will be required to complete a short application and CV and Supporting Statement as part of your online application. The closing date for applications is Wednesday 20th August.
Applications for this vacancy are to be made online via University website
Interviews will be held in person at the Faculty of Law on Wednesday 17th September. #J-18808-Ljbffr
Postgraduate Student Administration Officer in Oxford employer: The Oxford University Undergraduate Law Journal
The Faculty of Law at the University offers a dynamic and supportive work environment, ideal for those looking to make a meaningful impact in higher education. With a commitment to employee growth, the role of Postgraduate Student Administration Officer provides opportunities for professional development while enjoying a hybrid working model that promotes work-life balance. Located in the historic city of Oxford, employees benefit from a vibrant academic community and access to a wealth of resources and networking opportunities.
Contact Detail:
The Oxford University Undergraduate Law Journal Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Postgraduate Student Administration Officer in Oxford
✨Tip Number 1
Familiarise yourself with the specific postgraduate courses offered by the Faculty of Law. Understanding the nuances of the BCL/MJur programmes will help you engage more effectively during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with current or former staff members in similar administrative roles within higher education. They can provide valuable insights into the day-to-day responsibilities and challenges, which can help you tailor your approach when discussing your experience.
✨Tip Number 3
Prepare to discuss your organisational skills and how you've managed competing demands in previous roles. Use specific examples that highlight your ability to work independently and accurately under pressure, as these are key attributes for this position.
✨Tip Number 4
Research the university's policies on admissions and funding processes. Being knowledgeable about these areas will not only impress during the interview but also show that you're proactive and ready to take on the responsibilities of the role.
We think you need these skills to ace Postgraduate Student Administration Officer in Oxford
Some tips for your application 🫡
Understand the Role:Read the job description thoroughly to understand the responsibilities and requirements of the Postgraduate Student Administration Officer position. Tailor your application to highlight how your skills and experiences align with these specific duties.
Craft a Strong Supporting Statement:Your supporting statement is crucial. Use it to demonstrate your administrative skills, experience in higher education, and ability to handle sensitive information. Provide specific examples that showcase your organisational skills and initiative.
Tailor Your CV:Ensure your CV reflects relevant experience, particularly in academic administration. Highlight any roles where you managed admissions processes or worked with students, as this will resonate well with the hiring team.
Proofread Your Application:Before submitting, carefully proofread your application materials. Check for spelling and grammatical errors, and ensure that all information is clear and concise. A polished application demonstrates attention to detail, which is essential for this role.
How to prepare for a job interview at The Oxford University Undergraduate Law Journal
✨Understand the Role
Make sure you thoroughly read the job description and understand the key responsibilities of the Postgraduate Student Administration Officer. Be prepared to discuss how your skills and experiences align with the specific tasks mentioned, such as managing admissions processes and supporting postgraduate courses.
✨Showcase Your Administrative Skills
Highlight your strong administrative skills during the interview. Provide examples from your previous experience in higher education or similar fields where you successfully managed a demanding workload, prioritised tasks, and maintained accurate records.
✨Demonstrate Communication Skills
Since excellent written and verbal communication skills are crucial for this role, be ready to discuss situations where you effectively communicated with diverse stakeholders. Consider sharing examples of how you handled sensitive information with discretion and judgement.
✨Prepare Questions
Prepare thoughtful questions to ask the interviewers about the team dynamics, the challenges faced in the role, and the expectations for the Postgraduate Student Administration Officer. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
