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- Tasks: Manage supplier payments and maintain accurate purchase ledger records using Sage 200.
- Company: Join The Original Factory Shop, a trusted UK retailer with over 50 years of heritage.
- Benefits: Enjoy 33 days holiday, hybrid working, and a birthday day off.
- Why this job: Be part of a supportive team in a growing business with opportunities for development.
- Qualifications: Previous experience in finance roles and strong Excel skills are essential.
- Other info: Flexible hours available; perfect for students or those seeking part-time work.
The predicted salary is between 28800 - 42000 £ per year.
Location: Bolton Support Centre (Hybrid: 3 days in office / 2 days remote)
Contract: Full-Time or Part-Time
With over 50 years of retail heritage, The Original Factory Shop continues to serve local communities across the UK with exceptional value and trusted brands. We’re currently seeking an experienced and detail-oriented Purchase Ledger Administrator to join our growing Finance team at our brand-new Bolton Support Centre.
This is a key role in ensuring the smooth processing of supplier payments and maintaining accurate purchase ledger records. Whether you\’re looking for full-time or part-time hours, we offer flexibility and hybrid working as part of our inclusive and supportive culture.
Key Responsibilities
- Process and code stock and expense invoices accurately using Sage 200
- Respond to supplier queries via email and telephone in a timely, professional manner
- Manage daily post and invoice batch distribution to relevant departments
- Maintain and update invoice status on Sage 200, including held and authorised invoices
- Reconcile supplier statements and process company-issued debit notes
- Set up new supplier accounts and maintain up-to-date ledger records
- Ensure all activities comply with internal financial policies and procedures
- Support audit preparation through accurate documentation and reporting
About You
- Previous experience in a purchase ledger or similar finance role
- Familiarity with purchase ledger systems; Sage 200 experience is advantageous
- Experience of working for a retail or ecommerce business (desirable but not essential)
- Strong Excel and general IT skills
- Excellent communication and interpersonal skills
- Highly organised with strong attention to detail
- Comfortable working independently and as part of a team
What We Offer
- 33 days holiday (inclusive of Bank Holidays)
- Day off on your birthday
- Hybrid working – 3 days in our Bolton Support Centre, 2 days remote
- Colleague discount from your first week
- Employee Assistance Programme
- Free life insurance
Why Join Us?
At The Original Factory Shop, we value our people and the difference they make. You\’ll join a collaborative team in a growing retail business, with opportunities to develop, contribute meaningfully, and thrive in a supportive environment.
If you\’re a finance professional looking to take the next step in your career – with flexibility and purpose – we’d love to hear from you.
Please click Apply to start your application.
For more information about The Original Factory Shop, please go to our website at: www.tofscareers.com
The Original Factory Shop is committed to equal opportunities and it welcomes applications from all who believe they fit the essential requirements of the job. #J-18808-Ljbffr
Purchase Ledger Administrator employer: The Original Factory Shop
Contact Detail:
The Original Factory Shop Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchase Ledger Administrator
✨Tip Number 1
Familiarise yourself with Sage 200, as it's a key system for this role. Consider taking an online course or watching tutorial videos to boost your confidence and demonstrate your initiative.
✨Tip Number 2
Brush up on your Excel skills, especially functions related to data management and analysis. Being proficient in Excel will not only help you in the role but also impress the hiring team.
✨Tip Number 3
Prepare to discuss your previous experience in purchase ledger roles during the interview. Have specific examples ready that showcase your attention to detail and ability to handle supplier queries effectively.
✨Tip Number 4
Research The Original Factory Shop and its values. Understanding their culture and how you can contribute will help you stand out as a candidate who is genuinely interested in the company.
We think you need these skills to ace Purchase Ledger Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in purchase ledger or finance roles. Emphasise any familiarity with Sage 200 and your ability to manage supplier queries effectively.
Craft a Strong Cover Letter: Write a cover letter that showcases your attention to detail and organisational skills. Mention specific examples of how you've successfully processed invoices or reconciled accounts in previous roles.
Highlight Relevant Skills: In your application, clearly outline your strong Excel and IT skills. Provide examples of how these skills have helped you in past positions, especially in a retail or ecommerce context.
Show Enthusiasm for the Role: Express your interest in the Purchase Ledger Administrator position and the values of The Original Factory Shop. Mention why you are excited about the opportunity to work in a hybrid environment and contribute to their finance team.
How to prepare for a job interview at The Original Factory Shop
✨Know Your Software
Familiarise yourself with Sage 200, as it's a key part of the role. Be prepared to discuss your experience with this software or similar systems, and how you've used them to manage purchase ledgers effectively.
✨Demonstrate Attention to Detail
As a Purchase Ledger Administrator, accuracy is crucial. Prepare examples from your past work where your attention to detail made a significant impact, such as preventing errors in invoices or improving reconciliation processes.
✨Prepare for Supplier Queries
Think about common supplier queries you’ve handled in the past and how you resolved them. Being able to articulate your approach to communication and problem-solving will show your readiness for the role.
✨Showcase Your Organisational Skills
This role requires strong organisational abilities. Be ready to discuss how you prioritise tasks, manage deadlines, and maintain accurate records, especially in a busy finance environment.
