At a Glance
- Tasks: Support HR, Training & Recruitment with administrative duties and improve processes.
- Company: Join a supportive Trust with a focus on employee development.
- Benefits: 25 days holiday, pension, life assurance, and discounts on shopping.
- Other info: Great opportunities for career progression and personal development.
- Why this job: Make a difference in HR while gaining valuable experience in a hybrid role.
- Qualifications: Strong communication skills and ability to manage routine administration tasks.
The predicted salary is between 27009 - 27009 £ per year.
Location: Eyre Court, Whisby Way, Lincoln
Salary: £27,009.50 per annum
Hours of work: 37.5 hours per week, hybrid working (two days per week on-site)
About the role:
To support the Shared Service function with the full range of HR, Training & Recruitment administrative duties for the Trust. In addition to support the Operations Centre generally by contributing to the efficient and effective running of the office.
Key responsibilities include:
- To take responsibility for ensuring accurate and correct employee training information is inputted on to HR.NET, including creating and closing course sessions.
- Reviewing and promoting upcoming training courses and maintaining course waiting lists.
- Secure and book suitable training venues and locations for larger training events.
- Prepare Training Materials for Care Certificate Courses.
- Reporting for E-learning and prepare and distribute certificates of completion.
- To act as first point of contact for all HR and Training related queries, including but not limited to updating and publishing the Annual Training schedule.
- To act as point of contact for external Training suppliers, for example First Aid, H&S, Moving & Handling and Minibus.
- Support the applicant to employee onboarding process, ensuring starter forms are provided to payroll according to county deadlines.
- Provide Super User support and advice for applicants and hiring managers using the recruitment system.
- Maintain HR systems with changes or user set ups.
- Maintain HR Shared drive, HRIS and Paper personnel files.
- Administering the employee lifecycle; including but not limited to starters, changes to terms and conditions, transfers and leavers processes.
- Requesting and providing employment references.
- To support the development and implementation of Shared Services through HR & Training administration process improvement.
- Any other duties as delegated by the Shared Service Team Lead.
About you:
- Excellent telephone manner
- Able to undertake substantial amounts of routine administration including drafting non-standard letters etc.
- The ability to form positive relationships with colleagues.
- Be able to communicate effectively and efficiently.
- Have excellent time management skills.
- The ability to work as part of a team and promote harmonious relationships.
- Able to recognise and respect the contributions of other staff and act supportively.
About the benefits:
- 25 Days Holiday plus 8 bank holidays
- NEST Pension
- Life Assurance
- Free onsite parking
- Development and progression opportunities
- Access to blue Light card offering you discounts on shopping, days out, restaurants and much more
HR & Training Shared Services Coordinator (Hybrid) in Lincoln employer: The Orders of St John Care Trust
As an HR & Training Shared Services Coordinator at our Lincoln location, you will join a supportive and collaborative work culture that prioritises employee development and well-being. With benefits such as 25 days of holiday, a NEST pension, and opportunities for professional growth, we are committed to fostering a rewarding environment where your contributions are valued and recognised. Our hybrid working model allows for flexibility, ensuring a healthy work-life balance while you play a vital role in enhancing our HR and training services.
Contact Details:
The Orders of St John Care Trust Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land HR & Training Shared Services Coordinator (Hybrid) in Lincoln
✨Tip Number 1
Network like a pro! Reach out to current employees in HR or training roles at the Trust. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching common HR scenarios. Think about how you'd handle queries or issues that might come up in the role. We want you to show off your problem-solving skills!
✨Tip Number 3
Practice your communication skills! Since you'll be the first point of contact for HR queries, being clear and confident is key. Try mock interviews with friends or family to get comfortable.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace HR & Training Shared Services Coordinator (Hybrid) in Lincoln
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the HR & Training Shared Services Coordinator role. Highlight relevant experience and skills that match the job description, like your admin skills and ability to manage training information.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific responsibilities from the job description and how your background aligns with them.
Show Off Your Communication Skills:Since this role involves a lot of communication, make sure your application reflects your excellent telephone manner and ability to form positive relationships. Keep your language clear and professional!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at The Orders of St John Care Trust
✨Know Your HR Basics
Make sure you brush up on your HR knowledge before the interview. Understand key concepts like employee lifecycle, training administration, and recruitment processes. This will help you answer questions confidently and show that you're well-prepared for the role.
✨Showcase Your Admin Skills
Since the role involves a lot of administrative duties, be ready to discuss your experience with routine tasks. Bring examples of how you've managed similar responsibilities in the past, like maintaining records or preparing training materials. This will demonstrate your organisational skills.
✨Communicate Effectively
Practice your communication skills, as you'll need to interact with various stakeholders. Think about how you can convey information clearly and build positive relationships. You might even want to prepare a few scenarios where you successfully handled queries or resolved issues.
✨Prepare Questions
Have a few thoughtful questions ready to ask at the end of the interview. This shows your interest in the role and the company. You could ask about the team dynamics, upcoming training initiatives, or how they measure success in the Shared Services function.
