Legal Secretary/Administrator in Chelmsford, Essex

I am looking for Legal Secretaries and Administrators with experience in Conveyancing to join a Top 50 law firm at their office in Chelmsford. Working in their Residential Property team comprising of 60 members across their 7 branches, the Residential Real Estate Assistant is an exciting role where you will work to provide professional and dedicated support to a team leader.

Accountabilities

• Work as part of a team, assisting in providing an efficient and accurate administrative service.
• Able to update clients and agents regularly and provide email and phone cover when team leader is not available.
• Drafting contract packs and ad hoc letters.
• Preparing files for completion and attending to post-completion matters through to file closure.
• Able to show initiative when responding to queries and actively seek solutions to problems.
• Supporting and building working relationships with the team leader and wider team members.
• Effectively liaising with staff from other departments and external contacts as required.
• Accurately maintaining and updating client and other relevant contact details on the firm's database.
• Processing all forms including client questionnaires and money laundering forms.
• Assisting in maintaining compliant and accurate file management and office systems.
• Proofreading all work, checking for spelling and grammar.
• Preparing report bundles both electronically and manually.
• Preparing completion statements and accounts forms.
• Scheduling and managing deeds to ensure records are kept up to date.
• Immediately clarifying instructions from fee earners should they be unclear or if deadlines are not made explicit.

The candidate

Joining the firm, you will have a passion for all things 'property' related, understand the confidential element of the role, and have the ability to work at a fast pace while maintaining a high level of attention to detail and accuracy. You will play a key role in the provision of a high-quality and responsive admin service, continuously applying improvements to increase client satisfaction, and work collaboratively to maintain a consistent approach across the team.

Skills required:

• Positive and professional approach.
• Able to communicate with a wide variety of different people from first-time buyers to multi-million pound investor clients, buying and selling agents, and mortgage brokers.
• Attention to detail.
• Strong organisational skills.
• Work efficiently and effectively under pressure and to deadlines.
• Self-motivated and reliable with an ability to use own initiative.
• Legal secretarial experience and/or experience of audio typing or digital dictation would also be highly desirable.

What you can expect:

• 25 days holiday (FTE) plus Bank Holidays.
• Long Service holiday award - 1 extra week every 10 years continuous service.
• Private Healthcare with BUPA (offered after probation is passed).
• Scottish Widows Pension Scheme (5% employer / 5% employee).
• Staff Profit Share and Individual Performance Bonus Scheme.
• Salary sacrifice (Pensions, Staff Profit Share).
• Life Assurance - 4 x salary / Permanent Health Insurance.
• Paid CSR Day.
• Enhanced Maternity/Paternity Leave.
• Subsidised gym membership.
• Electric car scheme.
• Agile/Hybrid Working Policy.
• Dress for your Day Policy.

This is truly a firm that values its employees and is delighted to offer training, support, and career opportunities. Please contact me today to discuss your application.