The SEND Administrator is an important member of the administration team and is integral to maintaining an efficient, supportive and learner-centred service at The Oaks Specialist College, and will need prior experience of supporting, monitoring and accurately processing all statutory procedures.
- Provide efficient, accurate and confidential administrative support for the College’s high-needs processes, learner support and procedural functions.
- Support the College to implement relevant duties and principles arising from the Children and Families Act 2014 and the SEND Code of Practice, under the direction of the High Needs, Policy and Procedures Lead.
- Maintain secure, accurate and up-to-date learner records, including Education, Health and Care (EHC) Plans, professional reports, correspondence, consent records, review documentation and evidence of provision.
- Support the administration of EHC plan consultations, admissions, placements, transitions and annual reviews, ensuring correspondence, reports and responses are issued within required timescales.
- Support the request, collation and circulation of contributions for annual reviews and other statutory processes, ensuring that information is complete, accessible and provided to authorised recipients on time.
- Support the annual review process by ensuring meeting paperwork, invitations, agendas and learner documentation are co-ordinated; record agreed actions and support the timely submission of review reports and recommendations to the local authority.
- Ensure annual review paperwork is completed and prepared for quality assurance.
- Provide support to our most vulnerable families by preparing and submitting a range of applications on their behalf.
- Support the administration team with wider college responsibilities, in relation to funding and government bursaries.
- Support the college funding application process in regard to the creation and updating of provision plans.
- Support the co-ordination of visits by external professionals to undertake routine assessments and observations in line with a learner’s EHC Plan, as directed by the High Needs, Policy and Procedures Lead.
- Monitor and manage the College office inbox, responding to routine enquiries and promptly directing other queries to the appropriate staff member.
- Handle personal and special-category information lawfully and confidentially, following data protection requirements, information-sharing protocols, retention schedules and College policies.
- Use College management information systems and agreed templates accurately; produce routine reports on caseloads, deadlines, review activity, outstanding actions and compliance for managers.
- Keep administrative procedures, standard letters, checklists and guidance up to date when legislation, statutory guidance, local authority arrangements or College policy changes.
- Contribute to safeguarding practice by following College procedures, recording and reporting concerns without delay, and maintaining appropriate professional boundaries.
- Provide general administrative support to the wider College as required, working collaboratively and undertaking other duties consistent with the level and purpose of the post.
SEND Administrator
SEND Administrator
Salary: £25,000-£35,000 (pro rata to 17 weeks per year). 3 days per week (negotiable)
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