Finance administrator in London

About the team and what we do

The Case Preparation and Presentation Team plays a critical role in supporting the NMC's Fitness to Practise processes. We work closely with legal representatives, barristers, case management teams, witnesses, suppliers and finance colleagues to ensure cases progress efficiently and effectively. Our team provides essential operational and administrative support that enables hearings and investigations to run smoothly. From managing legal expenditure and supplier payments to preparing hearing documentation and coordinating with external counsel, we help ensure that regulatory casework is delivered to the highest standards.

Your role and impact

As a Legal Support Finance Administrator, you will be at the heart of the team's financial administration processes, ensuring invoices, purchase orders and reimbursements are managed accurately and within agreed timescales.

Your responsibilities will include:

• Managing invoicing for the Case Preparation and Presentation Team and ensuring payments are processed in line with policy.
• Raising purchase orders and requisitions, including bulk purchase orders for regular suppliers.
• Maintaining accurate expenditure records and supporting monthly and quarterly financial reporting.
• Acting as the first point of contact for finance-related queries from colleagues and suppliers.
• Reviewing and processing witness expense claims in line with reimbursement policies.
• Managing the invoice inbox.
• Liaising with internal teams, suppliers and finance colleagues to resolve payment and account queries.
• Supporting wider Legal Support Team activities and providing cover for colleagues when required.

This role is vital in ensuring financial processes are compliant, efficient and well-managed, helping the team deliver its work effectively while maintaining strong financial governance.

What you’ll bring

We're looking for someone who is organised, proactive and committed to delivering a high-quality service. You'll bring:

• Previous experience in a finance administration, accounts payable, invoicing or similar administrative role.
• Strong attention to detail and the ability to manage multiple priorities while meeting deadlines.
• Confidence working with financial systems, purchase orders and invoice processing.
• Good working knowledge of Microsoft Excel and Outlook.
• Excellent communication skills, with the ability to build positive relationships with colleagues, suppliers and stakeholders.
• Strong problem-solving skills and confidence in resolving financial and administrative queries.
• The ability to handle sensitive and confidential information appropriately.
• A collaborative approach and willingness to support colleagues across the wider team.
• A commitment to delivering excellent customer service and maintaining high standards of accuracy.

Salary Details: £28,222-£30,023 per annum London

Please note that this role requires you to review and work with sensitive and distressing material relating to fitness to practice cases and you will be given the appropriate support to deal with this material.

Benefits

• 30 days annual leave
• Enhanced Pension Contributions via our attractive Pension Scheme – with a basic 8% employer contribution as standard which increases up to 14% with optional added Employee Contributions
• Life Insurance – 4 x current salary
• Hybrid working
• Enhanced Maternity and Paternity Leave
• 24 Hours Employee Assistance Programme
• Cycle to Work Scheme
• Perkbox membership
• Subsidised restaurant in our Portland Place office
• Season ticket loans

Additional Information

The role you are applying for is a flexible role, and whilst you will be posted initially to a team, this may require movement between teams as the flow of work dictates. You will of course understand that this flexible approach enables us to provide the best possible service to our registrants and reach the outcomes to our cases quickly and within a reasonable timeframe. This will not change your terms and conditions and will be discussed with you prior to you taking up the post.

Hybrid Working Policy

We are currently working to a policy of office attendance for two days per week with the rest of the time working from home. Before submitting your application, please ensure you are able to commit to working in one of our office locations twice per week. If you are applying for a part-time role, please pro-rata office attendance based on the number of days you would be working.

Our Pay Policy

It is expected that staff new to the NMC will ordinarily be appointed to the bottom of the relevant pay band. However in exceptional circumstances, it may be possible to offer a salary above the bottom of the relevant pay band but we may request proof of current earnings. Please note that we offer an annual review of salaries and adopt a generous progressive pay approach. Further details of which are available on request.

For our internal colleagues, you will be paid in accordance to our internal pay policy.

Reasonable adjustments

We will provide reasonable adjustments to support disabled candidates throughout the recruitment process. Please let us know if you need any additional support to enable you to make an application with us.

Screening and vetting

All of our roles are subject to pre-employment checks. We are in the process of introducing a vetting policy, and it is possible that this role may become subject to DBS and further vetting checks in future.