Executive Assistant to the Chair in City of Westminster

You will support an exceptionally organised and detail-focused Chair, who appreciates structure, well-prepared briefings, and a proactive approach. You will sit within the Private Office / governance function, working closely with the Chair, Chief Executive, Chief of Staff and Assistant Director of Governance, reporting into the Private Secretary in the Private Office. The newly formed Private Office is a small and close-working team supporting the Chair and Chief Executive in a fast-moving, dynamic environment.

Your role and impact: We enable strong governance and leadership across the organisation by supporting high-quality decision-making, transparent processes and effective stakeholder engagement. Our work ensures that:

• Governance and committee processes operate efficiently and compliantly
• Senior leaders are fully briefed, prepared and supported
• Decisions, risks and actions are clearly tracked and progressed
• Stakeholders receive timely, professional and well-managed communications

What you’ll bring: You will be a highly organised, proactive and calm Executive Assistant with experience supporting senior leaders in complex environments. Exceptional organisational and prioritisation skills, with the ability to manage complex diaries, competing demands and forward planning. Sound judgement and political awareness, particularly when handling sensitive or confidential matters within a multi-stakeholder environment. Strong communication skills, including drafting high-quality correspondence and engaging confidently with senior stakeholders across government and partner organisations. Meticulous attention to detail, ensuring all documents, briefings and records are accurate and professionally presented. Stakeholder management expertise, building effective relationships across internal teams and external networks, including government and partner organisations. A proactive, solutions-focused approach, anticipating needs and ensuring actions and commitments are tracked through to delivery. Strong governance awareness, with the ability to support structured processes, compliance requirements and assurance activities.

Please note the role will be hybrid, office-based 3 or 4 days per week from our office in Oxford Circus. Regular hours are 8am – 6pm.

Benefits:

• 30 days annual leave
• Enhanced Pension Contributions via our attractive Pension Scheme – with a basic 8% employer contribution as standard which increases up to 14% with optional added Employee Contributions
• Life Insurance – 4 x current salary
• Hybrid working
• Enhanced Maternity and Paternity Leave
• 24 Hours Employee Assistance Programme
• Cycle to Work Scheme
• Perkbox membership
• Subsidised restaurant in our Portland Place office
• Season ticket loans

Additional Information: The role you are applying for is a flexible role, and whilst you will be posted initially to a team, this may require movement between teams as the flow of work dictates. You will of course understand that this flexible approach enables us to provide the best possible service to our registrants and reach the outcomes to our cases quickly and within a reasonable timeframe.

Hybrid Working Policy: We are currently working to a policy of office attendance for two days per week with the rest of the time working from home. Before submitting your application, please ensure you are able to commit to working in one of our office locations twice per week.

Reasonable adjustments: We will provide reasonable adjustments to support disabled candidates throughout the recruitment process. Please let us know if you need any additional support to enable you to make an application with us.

Screening and vetting: All of our roles are subject to pre-employment checks. We are in the process of introducing a vetting policy, and it is possible that this role may become subject to DBS and further vetting checks in future.