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- Tasks: Process invoices and expenses accurately while supporting a dynamic finance team.
- Company: Join the NBI Partnership, a leading organisation in scientific research support.
- Benefits: Enjoy competitive salary, annual leave, pension scheme, and recreational facilities.
- Why this job: Make a real impact in finance while working with a supportive and professional team.
- Qualifications: 5 GCSEs including Maths and English; experience in accounts payable is essential.
- Other info: Potential for permanent position after 9 months; equal opportunity employer.
The predicted salary is between 24000 - 27000 £ per year.
The role of the Accounts Payable Clerk is to process transactions as accurately and effectively as possible. This includes:
- Entering invoices onto computer systems
- Matching invoices to purchase orders and querying variances
- Checking invoices for accuracy, VAT treatment and payment terms
- Processing expense claims via an online system
- Obtaining valid internal authorisation for transactions
- Monitoring finance inbox queries and invoice printing
- Ensuring invoices are correctly coded in the general ledger
- Arranging payment of foreign currency invoices
- Collecting, distributing and scanning post
- Creating new standing data e.g. supplier accounts
- Updating records of standing data
- Routine accounting controls
- Extracting information from ledgers
- Processing payment runs
- Answering queries from suppliers, customers, budget holders and auditors
Key Relationships
Regular interaction across all levels in finance and purchasing. Dealing with all individuals in all institutes with regards to payment of invoices. Interaction with suppliers.
Main Activities & Responsibilities
Invoice and Expenses Transaction Processing (70%)
- Entering invoices onto computer systems
- Matching invoices to purchase orders and querying variances
- Checking invoices for accuracy, VAT treatment and payment terms
- Processing expense claims via an online system
- Obtaining valid internal authorisation for transactions
- Monitoring finance inbox queries and invoice printing
- Ensuring invoices are correctly coded in the general ledger
- Arranging payment of foreign currency invoices
- Collecting, distributing and scanning post
- Creating new standing data e.g. supplier accounts
- Updating records of standing data
- Routine accounting controls
- Extracting information from ledgers
- Processing payment runs
- Answering queries from suppliers, customers, budget holders and auditors
Database Maintenance (15%)
- Creating new standing data e.g. supplier accounts
- Updating records of standing data
Ledger Analyses and Reports (15%)
- Answering queries from suppliers, customers, budget holders and auditors
- Extracting information from ledgers
As agreed with line manager, any other duties commensurate with the nature of the role.
Education & Qualifications
- 5 GCSEs grades A-C including Maths and English or an equivalent qualification (Essential)
- AAT Level 2 certificate in accounting or an equivalent (Desirable)
Specialist Knowledge & Skills
- Excellent computer skills, including Microsoft Office 365 (Essential)
- Knowledge of Great Plains software package (Desirable)
- Knowledge of online expense systems (Desirable)
- Knowledge and understanding of VAT (Desirable)
- Significant experience of processing invoices and expenses (Essential)
- Recent experience working in a finance team in an accounts payable role (Essential)
- Experience of working in a multi company environment (Essential)
- Previous experience of working for a charity (Desirable)
Interpersonal & Communication Skills
- Good communication skills both written and verbal (Essential)
- Excellent organisational skills to manage own workload (Essential)
- Good interpersonal skills, with ability to work well as part of a team (Essential)
- Ability to work with precision and accuracy (Essential)
- Customer focused (Essential)
- Willingness to help others and be flexible (Essential)
Additional Requirements
- Attention to detail (Essential)
- Keen to continue to learn and adapt (Essential)
- Able to present a positive image of self and the Partnership (Essential)
- Promotes equality and values diversity (Essential)
- Willingness to embrace the expected values and behaviours of all staff at the Partnership, ensuring it is a great place to work (Essential)
- Willingness to work outside of standard working hours when required (Essential)
- Ability to maintain confidentiality and security of information where appropriate (Essential)
Who We Are
The NBI Partnership provides non-scientific services to the John Innes Centre (JIC), Quadram Institute Bioscience (QIB), Earlham Institute (EI) and The Sainsbury Laboratory (TSL). All of these organisations carry out scientific research funded by the UK Government, European Union, Charitable and Industrial Sponsors. The Partnership employs around 140 staff to cater for the needs of approximately 1100 Research Staff, Students and Visiting Scientists who are all located in close proximity on the Norwich Research Park. The John Innes Centre, Quadram Institute Bioscience, the Earlham Institute and The Sainsbury Laboratory are registered charities (No’s 223852, 1058499, 1136213 and 106550) and are Equal Opportunity Employers. This position is based within the NBI Partnership finance team.
Background
NBI Partnership (NBIP) has an exciting opportunity for an Accounts Payable Clerk to join their busy Finance department. The Norwich Bioscience Institutes are a cluster of internationally renowned research organisations, working to tackle major challenges of the 21st Century – the sustainability of our environment, our food supplies and healthy ageing. The NBI Partnership provides high quality, non-scientific support services for the diverse community of staff, students and visiting workers at the Institutes (the Earlham Institute, John Innes Centre, The Sainsbury Laboratory and Quadram Institute Bioscience), their subsidiaries and for the NBI Partnership. Based on the Norwich Research Park, you will be joining a committed, professional and welcoming team. In addition, you will enjoy a competitive salary and annual leave, our defined contribution pension scheme, excellent recreational facilities and a range of other employee benefits.
The Finance department is responsible for dealing with all finance matters for the main organisations on site and other subsidiary companies. Financial services provided include Management Accounts, Petty Cash, Expense Claims, Budgeting and Grant Accounting. They also deal with all Statutory Accounting, VAT and Taxation issues.
The role: The Accounts Payable Clerk will be required to process payable transactions such as invoices, expenses and payments accurately and effectively. Candidates should have experience in finance and fundamental knowledge of accounts payable processes. High attention to detail, integrity and good communication skills, as well as being a team player with a supportive attitude are key traits needed for this role.
The ideal candidate:
The ideal candidate will have 5 GCSEs (at grade A-C) including Mathematics and English, or equivalent. AAT level 2 qualification or experience on great plains software would be advantageous. Additionally, excellent computer skills (including Microsoft Excel) and experience of processing invoices are essential.
Salary on appointment will be within the range £24,000 to £27,000, per annum depending on qualifications and experience. This is a full-time (37hr week) post offered for a fixed term of 9 months, after which the post has the potential to become permanent. Please note, this post does not meet UKVI requirements to provide visa sponsorship. The NBI Partnership is an equal opportunities and disability confident employer. We are committed to attracting, recruiting and retaining the best talent, and welcome all applications. The closing date for applications will be 11th January 2026. We reserve the right to close the advert prior to the closing date stated should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.
Accounts Payable Clerk in Norwich employer: The Norwich BioScience Institutes
Contact Detail:
The Norwich BioScience Institutes Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Clerk in Norwich
✨Tip Number 1
Network like a pro! Reach out to your connections in finance or accounts payable. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of VAT and invoice processing. We want you to show off your skills and impress the hiring team with your expertise!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in their minds and shows your enthusiasm for the role. We love seeing candidates who are proactive!
✨Tip Number 4
Apply through our website for the best chance at landing the job. It’s the quickest way to get your application in front of us, and we’re excited to see what you bring to the table!
We think you need these skills to ace Accounts Payable Clerk in Norwich
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your accounts payable experience and any relevant qualifications, like your GCSEs or AAT certification.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for the Accounts Payable Clerk role. Mention specific examples of how you've successfully processed invoices or handled finance queries in the past.
Show Off Your Attention to Detail: Since this role requires precision, make sure to proofread your application. Any typos or errors could raise concerns about your attention to detail, which is crucial for this position.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way to ensure we receive all your details correctly and gives you a chance to showcase your enthusiasm for joining our team!
How to prepare for a job interview at The Norwich BioScience Institutes
✨Know Your Numbers
Brush up on your knowledge of VAT, invoice processing, and expense claims. Be ready to discuss how you ensure accuracy in these areas, as they are crucial for the Accounts Payable Clerk role.
✨Show Off Your Tech Skills
Familiarise yourself with Microsoft Office 365 and any accounting software like Great Plains. If you've used online expense systems before, be prepared to share your experiences and how you navigated challenges.
✨Communicate Clearly
Since this role involves regular interaction with suppliers and colleagues, practice articulating your thoughts clearly. Think of examples where your communication skills helped resolve an issue or improved a process.
✨Demonstrate Attention to Detail
Prepare to discuss specific instances where your attention to detail made a difference in your work. Whether it was catching an error in an invoice or ensuring proper coding in the general ledger, these examples will highlight your fit for the role.
