At a Glance
- Tasks: Manage football operations, ensuring compliance and smooth running of the club.
- Company: Dynamic football club with a commitment to excellence and community.
- Benefits: Competitive salary, professional development, and a vibrant team culture.
- Other info: Opportunity for career growth and involvement in exciting match day events.
- Why this job: Be at the heart of football operations and make a real impact on the club's success.
- Qualifications: Degree in Football/Sports Management and relevant operational experience.
The predicted salary is between 30000 - 40000 £ per year.
Overall Purpose of Job
To manage the effective and efficient running of the football operations department. Reporting to the Chief Operating Officer and the Board, providing comprehensive administrative support to the Club, to ensure the Club complies with the regulatory requirements of the FAW, UEFA and FIFA. To be pro-active in managing, supporting, handling and applying various types of administration and finance matters to ensure the smooth running of the Club.
Main Responsibilities
- Manage the general day-to-day administration duties of the club.
- Manage and oversee the Club Licence process for both the Men's and Women's teams ensuring compliance with all necessary requirements to ensure that both clubs are awarded the appropriate UEFA and FAW Tier One Licence.
- Manage and prepare player contracts and registrations on the FAW COMET system.
- Manage the club's FIFA Transfer Management System and oversee all player registrations and ITCs on COMET.
- Liaise with all teams - Men's, Women's, Scholars and Academy - regarding upcoming matches and events.
- Manage the UEFA match day operations including working with the UEFA venue team and visiting/home clubs as and when required.
- Provide the necessary details for all UEFA matches on the UEFA TIME portal.
- Manage match day operations and communicate to key internal colleagues all necessary arrangements.
- Attend all home and away domestic and UEFA fixtures.
- Manage first team travel and accommodation requirements and planning.
- Liaise with opposition clubs and match officials regarding domestic match arrangements.
- Communicate with all governing bodies and organisations involved in the governance of the Club, including the FAW, Cymru Leagues, UEFA and FIFA, to ensure the club fully complies with the rules and regulations of each body.
- Assist with the management and distribution of kit and equipment.
- Manage the stock and inventory of all club assets and equipment.
- Assist with the annual academy audit to ensure full compliance with the necessary criteria to maintain the academy licence at the highest level.
- Represent the club at FAW, UEFA and ECA meetings as and when required.
- Assist in the management of all major finals, UEFA matches and special football events staged at Park Hall Stadium as and when required.
- Provide administrative support to management.
- Manage, support and handle various types of administration and finance matters including invoices, purchase orders and all other documents for accounting purposes.
- Support in accumulating data for the company accounts.
- Be part of the club's safeguarding team.
- Undertake personal CPD as appropriate to meet the demands of the role and maintain professional standards.
- Always maintain discretion and confidentiality.
- Undertake all reasonable tasks assigned to you.
- Adhere to Club policies and standards at all times.
- Create and develop excellent relationships with staff, coaches, players and the Club's Senior Management team and Board of Directors.
Knowledge, Skills and Experience
- Strong interpersonal skills, a high degree of personal motivation and excellent levels of communication.
- Relevant experience of operations and administration at a football club or within a sporting governing body.
- Experience of working to tight deadlines and being able to prioritise workload.
- A good level of verbal and written communication when dealing with internal and external stakeholders.
- Excellent IT skills and high proficiency in Word, Excel and Outlook.
- Able to work effectively as part of a team and independently using own initiative.
- Appreciation of the discretion needed when dealing with sensitive and highly confidential information.
- A confident decision-maker.
- Able to communicate clearly and effectively with staff at all levels, with absolute discretion.
- Dedicated to self-improvement and continuous professional development.
- Willing to follow and promote the philosophy of the Club.
- Personable and enthusiastic with a strong work ethic.
- Must have outstanding leadership qualities and an understanding of good discipline protocol.
Qualifications
- Degree or equivalent experience in Football/Sports and Operational Management.
- Valid enhanced DBS check.
- Full UK Driving Licence.
- This position will require weekend and evening working for match days.
Football Operations Manager & Club Secretary in Whittington employer: The New Saints FC
As a Football Operations Manager & Club Secretary, you will thrive in a dynamic and passionate environment dedicated to the beautiful game. Our club fosters a collaborative work culture that values professional growth, offering opportunities for continuous development and engagement with key stakeholders in football governance. Located at Park Hall Stadium, you will be part of a vibrant community, ensuring compliance and excellence in operations while enjoying the unique thrill of match days and special events.
StudySmarter Expert Advice🤫
We think this is how you could land Football Operations Manager & Club Secretary in Whittington
✨Get Involved in Local Sports Communities
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We think you need these skills to ace Football Operations Manager & Club Secretary in Whittington
Some tips for your application 🫡
Show Off Your Passion for Sports:In your cover letter, let your enthusiasm for sports and recreation shine through! We want to see your genuine interest in the industry and how it's shaped your career choices. Sharing specific experiences, like managing a team or organising an event, can really make you stand out.
Highlight Relevant Experience:When crafting your CV, focus on any relevant internships, volunteer work, or part-time jobs related to sports and recreation management. Make sure to quantify your achievements – did you increase team participation by a certain percentage or successfully lead a project? Numbers speak volumes!
Tailor Your CV for Sports Management:Use a CV format that emphasises your skills in leadership, teamwork, and event coordination. Don’t forget to include specific training or certifications that relate to sports management, as these can set you apart from other applicants. We love seeing candidates with relevant qualifications!
Express Your Long-Term Goals:In your application, we want to see your career aspirations in sports management. Don’t hesitate to include how you envision your future in this industry and how joining The New Saints FC aligns with those goals. We’re looking for candidates who are not just a perfect fit for the role but are also excited about growing with us!
How to prepare for a job interview at The New Saints FC
✨Highlight Your Passion for Sports
When chatting with The New Saints FC, make sure to express your genuine love for sports and recreation. Share experiences that showcase your passion, whether it's managing a local sports team, organising events, or simply being an active participant in various activities. This helps them see you're not just a fit on paper, but also someone who truly cares about the field.
✨Showcase Your Management Skills
This role is all about managing resources and people, so be ready to discuss your leadership and organisational skills. Prepare some examples from your past experiences where you've successfully led a team or managed a project, particularly in a sports or recreation setting. Use the STAR (Situation, Task, Action, Result) technique to make your answers concise and impactful.
✨Be Prepared for Scenario-Based Questions
Expect case studies or scenario-based questions that assess your problem-solving and decision-making skills. You might be asked how you would handle a tricky situation, such as resolving a conflict between team members or managing a crisis during a major event. Think through these scenarios and practice how you’d articulate your thought process and solutions.
✨Demonstrate Enthusiasm for Team Collaboration
In the sports and recreation management field, teamwork is essential. During the interview, be prepared to discuss how you work within a team and foster a collaborative environment. Share success stories where teamwork led to a positive outcome, emphasising how you built relationships and encouraged participation among team members to achieve a common goal.
