At a Glance
- Tasks: Support managers in budget monitoring and financial reporting for digital transformation projects.
- Company: The National Archives, a historic institution with a vibrant culture.
- Benefits: Generous benefits, including pension, gym access, and 22-30 days annual leave.
- Other info: Opportunities for training and development in a supportive environment.
- Why this job: Join a dynamic team transforming our digital archive while making a real impact.
- Qualifications: Experience in finance administration and strong Excel skills required.
The predicted salary is between 29258 - 29258 £ per year.
As the living, growing home of our national story, The National Archives is already a special place to work. We’re an institution nearly 200 years old with a collection spanning 1,000 years of history. But it’s where we go next that makes things really interesting.
Job Overview
- Salary: £29,258 per annum
- Contract type: Permanent
- Band: D / Executive Officer
- Closing date: Thursday 18th June 2026 at midnight
Application Process
Interviews will be held on‑site in July 2026. The interview will be a question and answer session. Applications: Provide your work history and answers to 2 questions relating to the key requirements for the role.
Job Description
You will work within a vibrant Digital and Technology Directorate supporting managers whose teams are creatively engaged in the transformation of our digital archive and services. You will assist managers to monitor their budgets, create reconciliation reports, and track spend.
Responsibilities
- Raise and process purchase requisition orders for the department and ensure good record‑keeping of all incoming invoices and orders.
- Liaise with suppliers and finance accounts payable to ensure that invoicing queries are resolved swiftly and invoices are submitted promptly so that monthly deadlines are met.
- Provide assistance to managers to help them to plan in advance to manage invoicing for delivered work, in accordance with supplier’s contracts.
- Provide financial support to managers by tracking commitments, monitoring expenditure and preparing reconciliation reports against purchase orders.
- Assist managers by maintaining a detailed record of categorised budget and expenditure for programme/project spend.
- Ensure that all processes are carried out in compliance with our financial policies and relevant legislation.
Working Conditions
Normal office environment. Display screen equipment user.
Person Specification
Essential Criteria
- Proven experience as a Finance Administrator or similar role.
- Good knowledge of invoicing, accounts payable or budget management.
- Advanced knowledge of Excel.
- Solid data entry skills with an ability to identify numerical errors.
- Good organisational and time‑management abilities.
- Excellent communication skills.
Desirable Criteria
- A qualification in Finance, Accounting or a relevant field.
- Awareness of Workday (for invoicing).
Benefits
Generous benefits package, including pension, sports and social club facilities, onsite gym, discounted rates at our on‑site cafe and opportunities for training and development. Annual leave entitlement of 22 days per calendar year (rising to 25 after the first year, and incrementally to 30 days after six years) and 10.5 days public and privilege holidays per annum.
Reasonable Adjustments
We may consider reasonable adjustments to accommodate disabilities. Contact us at careers@nationalarchives.gov.uk to discuss your needs before the closing date.
Security
Successful candidates must pass a disclosure and barring security check.
Nationality Requirements
UK nationals. Nationals of the Republic of Ireland. Nationals of Commonwealth countries who have the right to work in the UK. Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and their family members with settled or pre‑settled status under the European Union Settlement Scheme (EUSS). Nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and their family members who have made a valid application for settled or pre‑settled status under the EUSS. Individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020. Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service.
Contact Point For Applicants
Name: The National Archives Recruitment Team
Email: careers@nationalarchives.gov.uk
Further Information
If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, contact The National Archives via email: careers@nationalarchives.gov.uk. If you are not satisfied with the response, you can contact the Civil Service Commission at https://civilservicecommission.independent.gov.uk/recruitment/recruitment-complaints/.
Finance Administrator employer: The National Archives, UK
The National Archives offers a unique and enriching work environment where history meets innovation, making it an exceptional employer for those in the Finance Administrator role. With a generous benefits package, including a robust pension scheme, access to sports and social club facilities, and opportunities for professional development, employees are supported in both their personal and career growth. Located in a vibrant office setting, staff enjoy a culture that values collaboration and creativity, all while contributing to the preservation of our national story.
StudySmarter Expert Advice🤫
We think this is how you could land Finance Administrator
✨Tap into Campus Networks
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We think you need these skills to ace Finance Administrator
Some tips for your application 🫡
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How to prepare for a job interview at The National Archives, UK
✨Brush Up on Financial Analysis Skills
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✨Network with Industry Professionals
Before your interview, reach out to current or former The National Archives, UK employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
