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- Tasks: Provide admin support to the team, manage enquiries, and maintain records.
- Company: Join The Mungo Foundation, a community-focused charity making a real impact in social care.
- Benefits: Enjoy discounts, 30 days annual leave, and extensive training opportunities.
- Why this job: Be part of a dedicated team improving lives while developing your skills.
- Qualifications: No formal qualifications needed; relevant experience and strong communication skills are key.
- Other info: Flexible working hours available; must pass PVG checks.
83% of our staff recommend us as a place to work! (Data from Let’s Talk Staff Survey, September 2023.)
Our Barrhead Project based in the East Renfrewshire area of Glasgow provides a housing support & care at home service to adults with learning and physical disabilities. We are looking to recruit an Administrator to join our team within our Barrhead Project. The successful candidate will be required to provide comprehensive administration support to the Registered Service Manager and Team Leaders which ensures high quality, person-centred service provision. You will be required to work 25 hours per week, with a Wednesday being a fixed office day. Flexibility is available on days/hours per day following discussions with the Manager.
Key Responsibilities:
- Being a friendly and professional point of contact for visitors face to face, via telephone or email, ensuring enquiries are passed on or dealt with efficiently, using organisational policies, procedures and online systems where appropriate.
- Providing administrative support to colleagues as required; including the typing and presenting of personal support plans, writing and storing routine reports, and attending meetings as requested in order to take minutes and provide typed records of such meetings to required parties.
- Maintenance of online database systems for document filing & archiving, staff training records, and weekly provision of support hours, and providing accurate reports to relevant departments as per the organizational reporting schedule.
- Establishing and maintaining effective systems for recording staff training and development, and maintaining contact with the staff team to ensure that all mandatory and refresher training is completed within certification timeframes.
- Ensuring resource supplies are maintained and available to the team.
- Petty cash management and monthly reconciliation.
Whilst it would be great if you have an Administration qualification, we would be open to considering individuals with relevant work experience. Previous experience of working in the care sector would be desirable but is not essential. You must possess excellent written and verbal communication skills and have extensive knowledge of Microsoft Office, particularly Word, Excel and the use of SharePoint. We offer excellent support, training and a salary of £12.20 per hour.
If you are looking for a new challenge, this may be the position for you.
What’s in it for You?
- Access to our benefits scheme - Mungo Money where you can enjoy; Supermarket Discounts, Fuel Savings, Cinema & Restaurant Discounts, Savings on Your Next Family Holiday, Reduced Gym Membership Costs and access to our Cycle to Work Scheme.
- 30 days’ annual leave (based on 38 hours per week).
- Extensive Training and Development opportunities.
Working with us means you’re not just starting a job; you’re joining a community of dedicated individuals making a real impact in the lives of the people we support. If you’re ready for a fulfilling career where you can be a part of the work the Barrhead Project does, apply now. Let’s make a difference together!
Appointments are made subject to satisfactory membership of the Protection of Vulnerable Groups (PVG) Scheme and appropriate safer recruitment checks. We will guide you through this.
Administrator - Barrhead employer: The Mungo Foundation
Contact Detail:
The Mungo Foundation Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator - Barrhead
✨Tip Number 1
Familiarise yourself with the specific needs of the Barrhead Project. Understanding the unique challenges and requirements of providing housing support and care for adults with learning and physical disabilities will help you demonstrate your commitment and suitability during any discussions.
✨Tip Number 2
Network with current or former employees of The Mungo Foundation. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach and show that you’re a good fit for the team.
✨Tip Number 3
Brush up on your Microsoft Office skills, especially Word and Excel. Being proficient in these tools is crucial for the administrative tasks you'll be handling, and showcasing your confidence in using them can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your organisational skills and experience in managing multiple tasks. As an Administrator, you’ll need to juggle various responsibilities, so being able to articulate how you’ve successfully managed similar situations in the past will strengthen your application.
We think you need these skills to ace Administrator - Barrhead
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and requirements for the Administrator position. Tailor your application to highlight how your skills and experiences align with these needs.
Highlight Relevant Experience: If you have previous experience in administration or the care sector, make sure to emphasise this in your CV and cover letter. Use specific examples to demonstrate your skills in communication, organisation, and Microsoft Office proficiency.
Craft a Strong Cover Letter: Write a personalised cover letter that reflects your enthusiasm for the role and the organisation. Mention why you want to work at The Mungo Foundation and how you can contribute to their mission of providing outstanding social care.
Proofread Your Application: Before submitting your application, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application demonstrates attention to detail and professionalism, which are crucial for an administrative role.
How to prepare for a job interview at The Mungo Foundation
✨Know the Organisation
Familiarise yourself with The Mungo Foundation's mission and values. Understanding their commitment to providing outstanding social care will help you align your answers with their goals during the interview.
✨Highlight Relevant Experience
Even if you don't have formal qualifications in administration, be sure to discuss any relevant work experience. Share specific examples of how you've successfully managed administrative tasks or supported a team in previous roles.
✨Demonstrate Communication Skills
As an Administrator, excellent written and verbal communication skills are crucial. Prepare to showcase your ability to communicate effectively by discussing past experiences where you had to convey important information clearly.
✨Prepare for Practical Questions
Expect questions that assess your proficiency with Microsoft Office, especially Word and Excel. Brush up on your skills and be ready to discuss how you've used these tools in your previous roles to manage data or create reports.
