PA to the Headteacher

Personal Assistant to the Headteacher Salary: £33,500 - £38,000 per annum Contract: Permanent Hours: Full-time 9am – 6pm Start Date: As soon as possible Location: NW2 3SD About Us Our school is a thriving independent pre-preparatory school located in the heart of West Hampstead, London. We provide a warm, nurturing, and stimulating environment where young children begin their educational journey with confidence and joy. We are now seeking a highly organised and professional Personal Assistant to the Headteacher to play a pivotal role in supporting the smooth running of the school. The Role As the Personal Assistant to the Headteacher, you will provide high-level administrative and organisational support, ensuring the Headteacher is fully supported in all aspects of their day-to-day responsibilities. This role demands a proactive individual with exceptional administrative capabilities, discretion, adaptability, and a polished, professional manner. Key Responsibilities * Act as the first point of contact for the Headteacher, managing correspondence, diary appointments, and communications with utmost confidentiality and professionalism. * Organise and prepare for meetings, including drafting agendas, taking accurate minutes, and ensuring follow-up actions are completed. * Manage and maintain the Headteacher’s calendar, prioritising tasks and appointments efficiently. * Support with the planning and coordination of school events, inspections, parent meetings, and staff communications. * Handle confidential documentation and maintain accurate and well-organised records. * Liaise effectively with staff, parents, governors, and external stakeholders on behalf of the Headteacher. * Monitor and manage email communications and respond where appropriate or redirect as necessary. * Assist with administrative support for strategic school initiatives and projects. * Uphold a high standard of presentation and professionalism in all interactions. The Ideal Candidate Will Be: * Proven experience in a similar Executive Assistant or senior administrative role, ideally within an education or professional services environment. * Proactive and self-motivated, able to work independently and take initiative. * Organised and detail-oriented, capable of juggling multiple projects and deadlines. * Excellent organisational and time management skills, with the ability to prioritise effectively and work under pressure. * Outstanding written and verbal communication skills. * High level of adaptability and flexibility, with a calm and solution-focused approach. * Strong IT skills, including Microsoft Office (Outlook, Word, Excel, PowerPoint) and confidence in learning new systems. * A professional, polished, and approachable demeanour. Requirements * Proven experience in PA, EA, or Administration Management (minimum 2 years preferred). * Flexibility to attend school events and key dates as needed. What We Offer * A friendly and welcoming school community. * 8 week paid annual leave * Competitive salary based on experience. * A chance to make a real impact on the school’s future growth and reputation. Safeguarding Statement We are an equal opportunities employer. The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Any formal offer of appointment will be made subject to completion of a DBS check