Accounts Assistant in Copmanthorpe

JOIN US At RBH we believe our people are our biggest assets and understand the value in putting them first. Our approach to diversity in the workplace, health & wellbeing, sustainability and individuality sets us apart from our competitors and is one of the reasons we are rated Top 30 Best Places to Work in Hospitality!

We are passionate about the industry and always on the lookout for new talent to join us on our journey...

OUR HOTEL The Milner York is a stylish and welcoming hotel in the heart of York, known for its warm hospitality, dedicated team, and unforgettable guest experiences. As part of a vibrant and passionate group, we pride ourselves on creating a workplace where everyone can grow, belong, and be proud to deliver the best-loved stay in the city.

OUR BENEFITS You will have access to a benefits package we believe truly works for our people:

• Discounted hotel room rates for you and your friends & family
• An additional day's leave for your birthday
• Enhanced Maternity, adoption & shared parental leave
• Course Sponsorship
• 30% F&B discount at RBH hotels
• Refer a Friend scheme (earn £250 for each referral up to 5 referrals)
• Flexible working arrangements
• Wagestream - choose how and when you get paid
• Life Insurance
• Employee Assistance Programme
• Social and wellness events and activities all year round
• Free meals on duty saving you over £1000 per year
• And much much more!

A day in the life of an Accounts Assistant:

Supporting the Finance Department in the smooth and efficient running of the hotel’s accounting functions, ensuring accurate financial records, timely processing of invoices and payments, and excellent internal and external customer service. The role will focus heavily on Accounts Receivable (AR), Purchase Ledger, and daily financial administration within a busy hotel environment.

Key Responsibilities

• Accounts Receivable (AR)
  • Raise and process sales invoices accurately and in a timely manner.
  • Reconcile guest ledger accounts and company accounts.
  • Chase outstanding payments and maintain debtor accounts.
  • Allocate payments received and investigate discrepancies.
  • Action credit control procedures and monthly aged debt reporting.
  • Support month-end AR reconciliations.
• Purchase Ledger
  • Process supplier invoices and match against purchase orders and delivery notes.
  • Ensure invoices are authorised correctly and coded accurately.
  • Reconcile supplier statements and resolve invoice queries.
  • Maintain accurate purchase ledger records and filing systems.
  • Build positive working relationships with suppliers and department heads.
• General Finance Duties
  • Assist with daily banking and cash reconciliations.
  • Assist with month-end procedures and financial reporting.
  • Maintain accurate financial records and documentation.
  • Support audits and compliance checks.
  • Assist with stock and cost control administration.
  • Ensure adherence to hotel financial policies and procedures.

Skills & Experience Required

• Previous experience within an Accounts Assistant or Finance Administration role.
• Experience with Accounts Receivable and Purchase Ledger is essential.
• Previous hospitality or hotel finance experience desirable.
• Good understanding of accounting processes and financial controls.
• Strong attention to detail and accuracy.
• Excellent organisational and time management skills.
• Good communication skills and ability to work with all departments.
• Confident using Microsoft Office, particularly Excel.
• Experience using hotel finance systems would be advantageous.

Why join The Milner York? As one of York's most iconic and loved hotels, The Milner York combines Victorian grandeur with contemporary hospitality. You'll join a passionate and supportive team, enjoy opportunities to develop your career within RBH, and play a key role in shaping the continued success of one of the city's most loved destinations.