This fixed-term post for 12 months sits in the workforce records function at Vertis Health, a federation of GP surgeries and primary care networks in Worcestershire. The work centres on keeping staff records accurate, reconciling staff lists, checking compliance trackers in Sage HR and auditing electronic personnel files. It is a part-time role of 16 hours a week, combining data assurance with coordinating fixes and producing regular assurance reports for managers. Candidates need experience of correcting records that do not add up and must be able to challenge incomplete work calmly.
What the job involves
- Maintain accurate and reliable workforce records by monitoring workforce data in Sage HR
- Review compliance trackers
- Reconcile staff lists
- Audit electronic personnel filesIdentify and correct data discrepancies
- Update records where evidence is available
- Coordinate actions with the appropriate teams where further checks or decisions are required
- Track outstanding issues through to resolution
- Produce regular assurance reports
- Monitor compliance trends
- Support continuous improvement of workforce record-keeping processes
What’s required
Qualifications
- Good standard of education including English and Maths, or equivalent experience
- Evidence of continued learning relevant to administration, HR, data, quality or healthcare
Experience
- Experience maintaining accurate people, customer, case or compliance records and correcting information that does not add up
Skills & knowledge
- Separating facts from assumptions, fixing record and filing issues where appropriate, and routing underlying actions to the correct owner
- Recognising decisions that need HR, management or professional judgement
- Comparing different sources, checking information against a clear standard and explaining gaps or inconsistencies
- Managing recurring checks, reconciliation, audits and follow-up within limited hours without losing accuracy
- Writing clear findings, asking for specific action and challenging incomplete work calmly and respectfully
Other
- Understanding that good records should enable good work rather than create bureaucracy
- Not marking unsupported work complete or creating retrospective assurance
Nice to have
- Experience coordinating corrective actions across several people or teams
- Experience with workforce data, staff lists, HR systems or regulated records
- Level 3 qualification in HR, administration, data, quality or compliance
- Employee-file audit, onboarding quality assurance, compliance checking or data-quality experience
- Experience working across multiple services, teams or workforce groups
- Experience producing concise assurance reports, checklists or guidance
- Interest in healthcare quality, workforce improvement and reducing avoidable barriers for managers and staff
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Contact Details:
The Methodist Church in Britain Recruitment Team
