This administrator and personal assistant post sits in the Medical Directorate at Humber Teaching NHS Foundation Trust. The postholder acts as PA to the Medical Director and, as necessary, the Chief Pharmacist, managing diaries, coordinating meetings and producing agendas, minutes and action logs. The role is the first point of contact for directorate enquiries and liaises with the senior management team and stakeholders across and beyond the Trust. Certificate of sponsorship is not available for this role, so it is not open to applicants who need Skilled Worker sponsorship.
What the job involves
- Act as PA to the Medical Director and, as necessary, the Chief Pharmacist, providing comprehensive and proactive administration across the Medical Directorate
- Manage diaries with competing priorities, and monitor and prioritise incoming communications and email
- Coordinate meetings and produce accurate agendas, minutes and action logs in a timely manner
- Act as first point of contact for Medical Directorate enquiries, internal and external to the Trust
- Resolve day-to-day administrative problems independently
- Ensure administrative tasks are completed efficiently, effectively and to a high standard
- Learn the full range of services and activities under the Medical Directorate and the Medical Director's portfolio
- Liaise effectively with the wider Medical Directorate Senior Management Team and with internal and external stakeholders
- Manage workload to meet tight deadlines and ensure the smooth running of the services supported
- Contribute to the planning and development of the department as a team member
What’s required
Qualifications
- 'A' Level, BTEC Diploma or NVQ3 in Business Administration or Customer Service, or equivalent experiential learning
- HNC, Foundation Degree or Diploma level, or NVQ4, or equivalent
Experience
- Demonstrable experience of practice and procedures relevant to the area of work
- Proven track record of PA experience
- Experience of managing a number of diaries with competing priorities
- Knowledge and experience of IT systems such as ESR and NPfIT
- Advanced-level experience in the A&C field
- Experience working in a fast-paced environment
Skills & knowledge
- Advanced keyboard skills, such as RSA/OCR III, Advanced ECDL or equivalent
- Good working knowledge of Microsoft Office packages
- Strong interpersonal and communication skills, dealing with people in a calm, friendly and professional manner
- Ability to plan and prioritise effectively and meet tight deadlines
- Confident, assertive and approachable
Other
- Ability to work effectively as part of a team
- Ability to demonstrate ethical values and attitudes within a culture of equality and diversity
- Ability to work flexibly according to service demands
Nice to have
- Maintaining the quality and integrity of data in Trust IT systems
- Intermediate level of theoretical knowledge
What’s offered
- Enhanced leave package
- Health and wellbeing support
- Investment in staff development and skills
- Willingness to discuss working arrangements that differ from those advertised
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Contact Details:
The Methodist Church in Britain Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Medical Directorate Senior Administrator - PA to Medical Director in Willerby
✨Join Medical Networks
Get involved in local and national medical associations, like the Royal College of Physicians. These networks can help you connect with mentors and colleagues who might know of openings, plus they're great for staying updated on the latest in medicine and clinical practices.
✨Attend Healthcare Conferences
Make it a habit to attend medical conferences and seminars. These events are fantastic for networking and often feature job boards where hospitals and clinics post their openings. Plus, it’s a good way to get your face recognised in the industry.
✨Leverage Your Medical School's Resources
Don’t forget to use your medical school’s career services! They usually have great connections with hospitals and clinics looking to fill full-time physician positions and can help you with mock interviews or networking events.
✨Apply Directly Through Hospital Websites
When you're ready to apply, make sure to check the careers section of hospital websites directly. Hospitals like The Methodist Church in Britain often post their job openings there first, and applying directly can sometimes give you an edge over other applicants.
Some tips for your application 🫡
Show Off Your Credentials:When applying for a physician role, make sure to highlight your medical qualifications and any special certifications you have. We want to see your medical degree, residency training, and any additional certifications that set you apart, like specialised training in paediatrics or geriatrics. Don’t leave out those all-important letters after your name!
Tailor Your CV to Medicine:Your CV should reflect your experience and skills as a doctor. Be specific about your clinical rotations, medical practice, and any research work you've done – we love seeing quantifiable impacts, so mention how you've improved patient care or led successful treatment plans.
Craft a Personal Statement with Heart:In your cover letter, let us know why you chose medicine and what drives your passion for patient care. Personal stories about transformative experiences—like a memorable patient encounter or a moment that defined your career path—can really make you shine. Remember, we're looking for someone who genuinely cares about their patients!
Demonstrate Continuous Learning:In the medical field, showcasing your commitment to continuous learning is essential. Mention any recent courses, workshops, or conferences you’ve attended, and highlight your willingness to stay updated on medical advancements. This shows us that you’re not just a physician; you're a lifelong learner, ready to adapt and grow.
How to prepare for a job interview at The Methodist Church in Britain
✨Get Clinical Knowledge Sharp
Brush up on your clinical knowledge, particularly in areas relevant to the role at The Methodist Church in Britain. Expect questions about diagnosis, treatment plans, and patient management. Be ready to discuss case studies or even do some role-playing with hypothetical patient scenarios for a more practical assessment.
✨Know Your Procedures and Protocols
Familiarise yourself with the latest procedures and protocols that are specific to the field of medicine you’re applying to. Whether it’s surgical techniques or patient care protocols, being able to discuss these confidently can really set you apart in the interview at The Methodist Church in Britain.
✨Show You're a Team Player
In the medical field, collaboration is key. Have examples ready that showcase your teamwork and communication skills. Talk about how you've worked with nurses, specialists, or other doctors in the past to provide the best care for your patients. This shows you're ready to integrate into the team at The Methodist Church in Britain.
✨Stay Current with Medical Trends
Make sure you’re clued up on the latest medical trends, research, and innovations. Not only does this prepare you for technical questions, but it also shows your passion for the field. Be ready to discuss how these trends might affect your practice at The Methodist Church in Britain.
