Administrative Assistant in Walsall

This fixed-term post sits in the Executive Support Team at whg, the Midlands housing association, supporting the Executive Assistants, Executive Directors and wider leadership team. The work centres on coordinating meetings and events, preparing agendas and minutes, and handling purchase orders and records. It is a 12-month full-time role of 37 hours, open to internal and external applicants, with interviews set for late November. Candidates need Level 2 education and prior administrative experience where tact and discretion matter.

What the job involves

• Give administrative support to the Executive Support Team so tasks are accurate and on time
• Handle enquiries as first contact for colleagues, customers and external partners, with discretion
• Arrange meetings, conferences, events, travel and accommodation
• Prepare agendas, collate reports and papers, build electronic meeting packs and take minutes when required
• Process purchase orders and collate credit card spending information
• Keep records, databases and electronic filing systems accurate and up to date
• Build working relationships across the organisation while maintaining confidentiality

What’s required

Qualifications

• Education to GCSE grade C/4 or equivalent (Level 2)

Experience

• Previous experience in an administrative setting requiring tact, judgement and discretion

Skills & knowledge

• Strong organisational skills, including prioritising and managing multiple tasks
• Excellent communication and interpersonal skills, with a professional and approachable manner
• Confidence using Word, Excel and PowerPoint
• Working flexibly, both independently and as part of a small team
• Excellent attention to detail and commitment to confidentiality
• Understanding of data protection principles

Nice to have

• Experience of diary management
• Experience of preparing accurate meeting minutes

What’s offered

• 27 days annual leave plus Christmas shutdown
• Defined benefit pension scheme
• Health cash plan
• Shopping and leisure discounts
• Competitive salary
• Agile working and support for work-life balance

#J-18808-Ljbffr