This undergraduate admin assistant post supports the medical education team at North Tees & Hartlepool NHS Foundation Trust, working for the Undergraduate Admin Lead, faculty and clinical educators. The job centres on timetables, rotas and student packs, plus running the education databases and keeping intranet and website content current. It also covers exam logistics, evaluation reports and placements for students aiming for medicine, and staff may work across sites within University Hospitals Tees. Significant administrative experience and an NVQ Level 3 or equivalent are needed.
What the job involves
- Systems administration for undergraduate medical education databases
- Maintaining and updating intranet and internet content
- Analysing feedback and evaluations and helping produce reports on issues
- Organising work placements for students aiming for a medical career
- Supporting faculty, educational supervisors, Royal College tutors and clinical supervisors
- Producing timetables, rotas and student information packs, and allocating mentors and supervisors
- Liaising with faculty and clinical educators on teaching needs and preparing teaching and lecture materials in good time
- Solving day-to-day teaching problems, such as a tutor being unable to attend
- Planning activities with clinical educators, such as MOSLERs and workshops
- Supporting undergraduate exam planning, setting and delivery, and service development under local procedures and national policy
- Supporting students and patients attending for undergraduate activity, and producing and updating patient information
- General secretarial and clerical work for clinical educators and faculty, with commitment to IWL principles, flexible working, equality, reducing sickness absence and a personal development plan
What’s required
Qualifications
- NVQ Level 3 in Business Administration or relevant qualification
- Evidence of self-development
Experience
- Team working
- Significant experience in working in an administrative area
Skills & knowledge
- Excellent communication and organisational skills
- Microsoft Office systems
Nice to have
- T qualification (wording unclear in advert)
- Previous experience of working in medical education
- Organisation of courses or programmes in education
What’s offered
- Health and wellbeing initiatives
- Staff benefits
- Opportunities for personal and professional development
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Contact Details:
The Methodist Church in Britain Recruitment Team
