This Team Assistant post sits in the Direct Services team at Southern Housing and is a twelve-month secondment or fixed-term contract. The work covers administration for the team, including booking vehicles in for maintenance, keeping fleet systems up to date, arranging meetings and running audit projects. The role is part-time at 24 hours a week, with at least two days a week on site at The Tramsheds. Applicants need administrative experience, and fleet knowledge is welcome but not required.
What the job involves
- Developing and maintaining administrative systems, databases, spreadsheets and online fleet platforms
- Booking vehicles in for MOT, servicing and repairs, updating calendars and communicating back to drivers and managers
- Arranging meetings, attending or representing the supervisor, preparing papers, booking rooms, taking notes and drafting minutes
- Screening calls, emails and correspondence, and dealing with enquiries or redirecting them to the right area or manager
- Providing project support to the team and leading administrative projects such as fuel, insurance and key audits
Experience
- Experience in an administrative role
Skills & knowledge
- Computer skills to operate online systems and complex software, and build formulas for moderately sophisticated spreadsheets
- Oral and written communication to interpret and apply policies and procedures and resolve problems
- Professional approach with customers and stakeholders
- Using a range of software packages to produce correspondence, presentations, spreadsheets and databases
Nice to have
- Fleet experience or adjacent experience
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Contact Details:
The Methodist Church in Britain Recruitment Team
