A Business Administrator post at HMP Swaleside, a prison run by HM Prison & Probation Service within the Ministry of Justice. The role supports residential units by keeping notices, risk assessment records, complaints logs and diaries up to date. It is rotational and non-operational with no line management, on a 37-hour week, and hybrid working may be offered within the UK. A DBS standard check applies, and a reserve list may be held for 12 months.
What the job involves
- Keep notice boards and the prisoner, staff and governors' order folders current, removing expired notices
- Maintain the Cell Sharing Risk Assessment database and pass updated assessments to the wing manager
- Log, allocate and chase complaint responses daily so deadlines are met
- Co-ordinate diaries and meetings for residential units and the Head of Function
- Collate and update the Personal Officer list weekly
- Update BME figures and return them to the Equality Team weekly
- Input and process requisitions on the finance database
- Act as secretary to meetings, including agendas, minutes and action points
- Maintain establishment databases, manual filing and logs, and produce reports
- Collate information for Service Delivery Indicators
- Act as the contact point for team communications, prioritising and passing them on
- Complete monitoring returns and prepare paperwork for manager checks
What’s required
Skills & knowledge
- Carry out all spoken aspects of the role with confidence in English, or in Welsh where specified in Wales
- Demonstrate the Delivering at Pace behaviour
- Demonstrate the Working Together behaviour
- Demonstrate the Changing and Improving behaviour
- Demonstrate the Communicating and Influencing behaviour
- Demonstrate the Managing a Quality Service behaviour
Checks & eligibility
- DBS standard check
- Security and identity checks before taking up post
- Eligible under Civil Service nationality rules
- Declare any membership of a group HMPPS considers racist
- Work only within the UK
Other
- Complete specific specialism training once in post
What’s offered
- 9 bank, public and privilege holidays (66 hours 36 minutes), added to annual leave
- Annual leave, pro-rata, with the holiday year starting 1 March
- Choice of two Civil Service pension schemes
- Hybrid working where business need allows
- Part-time, flexible and job-share working considered
- Season ticket advance after two months' service
- Training and development, including promotion programmes
- Security and diversity training and individual induction
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Contact Details:
The Methodist Church in Britain Recruitment Team
