This two-year Senior Trial Administrator post sits in the Haematology Trials Unit at Oxford University Hospitals NHS Foundation Trust. Oversight covers trial paperwork from set-up to closeout, the monthly Trial Steering Committee meetings and the quality management system. The post line manages a Trial Administrator and is the senior point of contact for consultants, research nurses and external partners. A science degree, Good Clinical Practice training and substantial trial administration experience are essential.
What the job involves
- Maintain study documentation across the trial lifecycle, including amendments, annual reports, monitoring follow-up, close-out and archiving
- Keep an accurate database of HTU trials, tracking approval, slot, first-visit, recruitment and closure timelines
- Administer the monthly HTU Trial Steering Committee, including agendas, quorum, minutes and action follow-up
- Support oversight and improvement of QMS processes, including controlled documents, protocols, training records and CAPA tracking
- Ensure accurate data reporting and document tracking through trial databases and central trackers
- Maintain inventories, dashboards and oversight tools for operational performance reporting
- Handle confidential and sensitive information under information governance standards
- Lead set-up activities for haematology trials, ensuring compliance with UK GCP, regulatory requirements, OUH policies and sponsor expectations
- Manage several studies of varying complexity across the full lifecycle, including setup, amendment, maintenance and closeout
- Support reporting obligations to sponsors and regulatory bodies
- Act as senior point of contact for consultants, research nurses, data teams and external partners
- Line manage the Trial Administrator, allocating workloads, supporting staff development and ensuring quality of administrative work
Qualifications
- Graduate degree in biological sciences or a related scientific discipline
- Good Clinical Practice training and further relevant professional development
Experience
- Substantial experience in clinical research administration
- Significant experience administering clinical trials, including set-up, document management, amendments and site file oversight
- Experience supporting or coordinating complex or multi-centre studies
- Experience working with QMS processes such as SOP updates, CAPA tracking and audit preparation
Skills & knowledge
- Strong working knowledge of GCP, UK clinical research governance, ethics and regulatory processes such as IRAS and MHRA notifications
- Excellent written and verbal communication, including high-quality reports and formal correspondence
- Strong organisational skills, prioritising complex workloads and meeting deadlines
- High accuracy and attention to detail across administrative work
- Proficient IT skills in MS Office, document control tools and trial management systems
- Works autonomously and collaboratively within multidisciplinary teams
Nice to have
- Further or higher education in a relevant discipline such as life sciences or health research
- Formal training in research governance or project administration
- Experience in haematology or oncology research settings
- Experience liaising with external partners such as industry sponsors or CROs
- Minute-taking for senior-level committees
- Tracking trial progress and producing dashboards or performance metrics
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Contact Details:
The Methodist Church in Britain Recruitment Team
