This permanent role supports the CYPS Immunisation Team at Gloucestershire Health and Care NHS Foundation Trust, handling administration for the School Aged Immunisation Programme. The work centres on keeping immunisation records accurate, answering information requests from patients and professionals, and supporting the Public Health Nursing team on safeguarding processes. The post is part time at 22.5 hours a week, based in a busy office, and includes covering colleagues' absences. Visa sponsorship is not available for this post.
What the job involves
- Coordinate administrative tasks so accurate CYPS data is available for clinical and reporting purposes
- Respond to information requests from patients, professionals and agencies to corporate standards
- Liaise with stakeholders to promote, coordinate and deliver the School Aged Immunisation Programme
- Process and input data in the immunisation web tool and update electronic patient records
- Support the Public Health Nursing team with safeguarding processes
- Provide supervision and support under the Trust's Supervision Policy
- Give and receive confidential, supportive information with staff, clients, carers and the public
- Ensure communications are accurate, timely and well presented
- Provide administrative support as part of the CYPS Immunisation Team
- Act as key administrative contact for all stakeholders
- Cover other administration staff in their absence or as required
- Assist with data collection, inputting and retrieving for audits, surveys and performance monitoring
Qualifications
- GCSE Mathematics and English, or equivalent
- NVQ Level 2 in Business Administration, or equivalent experience
Experience
- Proven administration skills and experience
- Previous experience in a customer or business environment
Skills & knowledge
- Excellent communication skills, including liaising with senior managers and clinical staff
- Robust computer skills
- Knowledge of data collection, inputting and retrieving for audits, surveys and performance monitoring
- Ability to work as part of a team, with effective organisation of self and others
- Ability to prioritise, manage time and work to deadlines
- Handling sensitive and confidential information professionally
Other
- Ability to learn new skills and processes
- Common sense approach to work
Nice to have
- Knowledge of RiO, Systm1 and NIVs
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Contact Details:
The Methodist Church in Britain Recruitment Team
