Secretary post in the Group COO Directorate of the Lincolnshire Community and Hospitals NHS Group, drawing on United Lincolnshire Hospitals NHS Trust and Lincolnshire Community Health Services. Core work is secretarial and admin support: correspondence and reports, diary management, meeting minutes and first contact for the team inboxes. Hours or location may occasionally change for group events, and travel to other Trust sites is required. Previous applicants should not apply.
What the job involves
- Provide secretarial and admin support to the Group COO Directorate, including correspondence, reports and meeting records
- Act as first point of contact, answering team inbox emails and phone queries promptly and accurately
- Manage diaries and resolve conflicting appointments
- Arrange meetings and book rooms
- Prepare agendas and papers, and collate and distribute reports and formal minutes to deadlines
- Maintain ESR training and other records, and collate and input data
- Provide admin project support to the Executive Business Manager and wider team
- Assist with recruitment, including panels, candidate contact and paperwork
- Handle general office duties, including telephone, messages, photocopying, filing and ordering stationery
- Print and collate materials for meetings and training sessions
- Assist with the completion and submission of payroll-related forms
- Raise requisitions for goods and services for the Directorate
Qualifications
- GCSE English and Maths at grade A-C or equivalent
- Vocational Level 3 or equivalent administration experience
Experience
- Working to deadlines in a busy office environment
- Recent experience in a customer-facing administrative environment
- Prioritising and meeting tight deadlines against competing demands
Skills & knowledge
- Computer literacy with MS Office, particularly Word, Excel, Outlook and Teams
- Advanced keyboard skills for formal minute taking
- High degree of accuracy
- Knowledge of secretarial and administration procedures and systems
- High standard of written and verbal communication
- Managing own workload and working on own initiative while contributing as part of a team
Other
- Demonstrating key values and behaviours in line with the Group framework
- Demonstrating effective team player behaviours
- Occasional flexibility with working hours and location, for example for Group-wide events
- Ability to travel to other Trust locations
Nice to have
- ECDL or equivalent
- Previous experience within the NHS
- Previous experience in an operational role
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Contact Details:
The Methodist Church in Britain Recruitment Team
