A 12-month fixed-term Senior Administrator post supporting the Leadership Team of the Medicines Manufacturing Centre, a new NHS pharmaceutical production unit run by Northumbria Healthcare NHS Foundation Trust. The role centres on high-quality admin support across meetings, HR administration, recruitment and onboarding, and visitor and travel arrangements, with some procurement and supply chain work. The centre is still in its final design stages, and the post suits secondment. Candidates must have the right to work in the UK.
What the job involves
- Provide operational management support to MMC managers to meet company objectives, with regular communication with staff and managers
- Support the management team in delivering services to quality and performance targets
- Act as key point of contact for HR administration, including Health Roster
- Minute formal and informal meetings and coordinate meeting administration, including agendas, papers, actions, venues and refreshments
- Provide recruitment and onboarding support, including interview documents, induction materials, and uniform and PPE requests
- Order supplies and equipment and recommend efficiencies
- Lead on projects and support others as requestedli>
- Support customer service, procurement and supply chain functions to maintain service continuity when needed
- Provide reception cover, visitor induction, and visitor and travel management
- Monitor the general telephone line and mailbox, directing enquiries to the right department
- Develop and maintain databases and spreadsheets for quick retrieval of information
- Assist in developing policies and procedures, and implement Trust policies and standing financial instructions
What's required
Qualifications
- Level 3 qualification in Business Administration plus further specialist knowledge (or working towards), or equivalent experience
Experience
- Experience using Excel to create reports
- Knowledge of or experience with booking systems such as Skedda, Teams and UBook
Skills & knowledge
- Knowledge of administrative processes and specialist terms, gained through experience or training
Checks & eligibility
- Right to work within the UK
Nice to have
- ECDL or advanced ECDL
- Experience of supervising others
- Knowledge of or experience in quality improvement tools, techniques and methods
- Experience working within an NHS or pharma environment
What's offered
- Agenda for Change terms and conditions
- Continuity of employment protected under TUPE if the service transfers to alternative ownership
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Contact Details:
The Methodist Church in Britain Recruitment Team
