Maternity cover post in the Management Information Services team at Oaklands College, keeping timetable, room and attendance records accurate across the college's sites. The role centres on maintaining timetables and room bookings, resolving clashes, overseeing registers and attendance data, and producing reports for audit and funding compliance. It stands apart for its cross-college reach, working with curriculum teams and partner organisations and handling enquiries from learners, staff and visitors. Candidates need a Level 3 ITQ, business administration qualification or substantial similar experience.
What the job involves
- Collect, maintain, verify and report timetabling and attendance data within the college MIS
- Maintain accurate timetables, room bookings and staff utilisation data
- Identify clashes and resolve scheduling issues so curriculum timetables reflect course requirements
- Oversee attendance and participation records, electronic registers and supporting evidence systems, providing timely information to staff
- Maintain data accuracy and compliance with funding and audit requirements
- Work with curriculum teams, partner organisations and MIS colleagues, supporting staff in using college systems
- Contribute to improving processes and controls that enhance data quality and integrity
- Produce reports, investigate anomalies and identify areas needing improvement
- Support positive audit outcomes through compliant data management
- Manage enquiries from learners, staff, visitors and partners
What’s required
Qualifications
- Level 3 ITQ, business administration qualification, or substantial experience in a similar role
Experience
- Experience working in a busy administrative or office environment
- Experience managing schedules, timetables, bookings or similar operational processes
- Experience processing, analysing and interpreting complex data
Skills & knowledge
- Excellent written and verbal communication skills
- Ability to communicate effectively with people at all levels
- Exceptional attention to detail and accuracy
- Strong problem-solving skills with a proactive approach
- Proficiency in Microsoft Office applications
- Ability to learn and use college management information systems effectively
Other
- Professional, customer-focused and approachable manner
- Ability to manage competing priorities and meet deadlines
- Comfortable working independently and collaboratively
- Flexible and adaptable, willing to support colleagues at peak periods such as enrolment and exams
Nice to have
- Experience working within education, MIS or timetabling environments
- Previous timetabling experience within a school or further education environment
- Knowledge of further education funding methodologies
- Experience using databases, scheduling systems or reporting tools
What’s offered
- Generous holiday allowance
- Free access to the on-site gym at the St Albans campus (time restrictions may apply)
- Cycle to Work scheme
- Financial wellbeing support, including savings on beauty treatments, Lambing Weekend, the on-site zoo and UNO bus travel
- CPD opportunities, staff development programmes and development days
- Free Adult Community Learning courses
- Mental health and wellbeing support, Employee Assistance Programme and Mental Health Peer Supporters
- Eye care vouchers
#J-18808-Ljbffr
Contact Details:
The Methodist Church in Britain Recruitment Team
