This invoicing clerk post sits in the Pharmacy Homecare team at Oxford University Hospitals NHS Foundation Trust, handling the paperwork for outsourced services that deliver pharmacy supplies to patients' homes. The work centres on processing supplier invoices and credit notes, matching them to orders and deliveries, raising purchase orders and chasing outstanding credits. The role can be filled full time or part time, with remote working one day a week available. No prior experience is needed, but a keen willingness to learn and close attention to detail are essential.
What the job involves
- Process supplier invoices and credit notes, checking drug prices are correct and filing them appropriately
- Match invoices and credit notes to purchase orders, and orders to delivery documents
- Raise purchase orders for homecare goods from prescriptions, with signatories in line with Trust SFIs
- Receive goods onto the pharmacy system against delivery documents and maintain the databases
- Chase outstanding credits and resolve price, quantity and delivery discrepancies with homecare providers
- Check supplier statements and manage debt to an acceptable level
- Prioritise payments to avoid late payment penalties
- Clear long-outstanding invoices and run reports of invoices entered
- Liaise with the Homecare Technical and Clinical Pharmacy teams over invoice discrepancies and prescription queries
- Keep homecare documentation filed, up to date and easy to retrieve, and record information for audit
- Handle supplier and customer queries by phone and email
- Support new starters with training and take part in Homecare and Procurement team meetings
Skills & knowledge
- Basic MS Office skills, including Word and Excel
- Good literacy and numeracy skills
- Good attention to detail
- Good time management
- Good organisational skills
- Organised and methodical approach to work
Other
- Team working skills
- Flexible approach and willingness to learn new tasks
- Positive can-do attitude
- Good communication and interpersonal skills
- Reliable and conscientious
- Self-motivated and able to work independently
Nice to have
- Previous financial experience
- GCSE or equivalent in Maths and English
- Previous pharmacy experience
What's offered
- Remote working one day a week
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Contact Details:
The Methodist Church in Britain Recruitment Team
