Office Co-Ordinator in Manchester

Manchester Full-Time On-site

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Reporting to the Secondary Care Operations Director, this Operations and Corporate Services post at Omnes Healthcare runs the day-to-day management of the Evergreen House office. The holder also co-ordinates organisation-wide health and safety assurance, covering facilities, suppliers, contractors and procurement. The role is primarily office-based with site travel, and it supports CQC and NHS contract compliance activity. Experience of office or facilities management and working knowledge of UK workplace health and safety are needed.

What the job involves

Lead the day-to-day operation of Evergreen House, including access, security, visitors and communal areas
Co-ordinate repairs, planned maintenance, cleaning and waste management, keeping asset and contractor records
Act as key contact for landlords, managing agents, contractors and service providers
Manage office purchasing, stock, quotations, purchase orders and invoices
Monitor supplier performance and budgets, identifying savings without compromising safety or quality
Maintain health and safety registers, compliance checklists, evidence libraries, review dates and management dashboards
Co-ordinate workplace, fire, COSHH and display screen equipment assessments, inspections and training
Maintain corrective-action and risk registers, following up and escalating overdue actions
Support accident and near-miss reviews and potential RIDDOR reporting
Support CQC, NHS contract, internal and ISO assurance activity
Liaise with clinical and technical specialists on infection prevention, clinical waste, sharps and medical equipment
Provide admin support to local managers, including inductions, attendance, return-to-work, probation and appraisals

Experience

Experience in office, facilities, operations or administration management in a medium-sized or larger organisation
Experience managing facilities, maintenance, contractors and/or landlord relationships
Experience maintaining compliance records, action plans and registers
Experience with procurement, purchasing, budgets and supplier management

Skills & knowledge

Working knowledge of UK workplace health and safety, risk assessments and compliance processes
Strong organisational, communication and stakeholder-management skills
Confidence to challenge, follow up and escalating concerns
Good working knowledge of Microsoft 365, particularly Excel, Word, Outlook and SharePoint

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