This nine-month fixed-term role sits in the health records department at Medway Hospital, part of Medway NHS Foundation Trust. The work centres on the safe storage, tracking and movement of patient notes, including at the off-site facility at Stirling Park, plus preparing notes for outpatient clinics. Applicants choose between the health records team and the digital scanning team, and the scanning role involves collecting, preparing, scanning and quality-checking notes at a fast pace. Candidates need admin experience and a working knowledge of the Oasis system.
What the job involves
- Safe and accountable storage of patient health records at the Stirling Park off-site facility and in the Deceased Library Area
- Tracking notes to record their location and where they are sent or allocated
- Coordinating delivery of missing notes to services across the Trust
- Collecting notes from wards to combine with originals
- Preparing notes for outpatient clinics, updating demographic information and adding referral letters
- Managing distribution of notes across the Trust via the Transit Area at Medway
- Coordinating the delivery of notes between both sites
- Collecting, preparing, scanning and quality-checking patient notes in the scanning team
- Repairing and maintaining health records
- Culling and destroying health records in line with NHS guidelines
- Manual handling of multiple notes folders across the site and medical records department
What’s required
Qualifications
- Good general education to A Level or equivalent
Experience
- Ability to adapt to challenging and changing situations and support colleagues under stress, including flexibility to provide cover
- Admin or office experience
Skills & knowledge
- Good written and verbal communication
- Customer care skills
- Computer literacy, in particular MS Windows and Outlook
- Excellent interpersonal skills
- Ability to work on own initiative and within a team
- Working knowledge of the Oasis system
What’s offered
- Flexible working opportunities across the Trust
- Choice of cover and supplemental benefits for employees and their families
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Contact Details:
The Methodist Church in Britain Recruitment Team
