This Administrator post sits within the South West and South Central prison Hub, providing support across two Prison Group Directorates for HM Prison & Probation Service within the Ministry of Justice. The core work is first-line administrative support for senior leaders, covering diary management, meeting arrangements, procurement, vetting and CRS case handling. The role is distinct for its travel, with site visits expected about once a week, and for hybrid working within the UK. Applicants should expect a DBS standard check before appointment.
What the job involves
- Act as first point of contact for general admin support, including face-to-face enquiries, room and equipment bookings, and reporting facilities faults
- Provide diary management and admin support for senior managers
- Act as Directorate QPC, logging and processing CRS cases through to completion
- Arrange meetings, including preparation, taking notes and writing up minutes to a high standard
- Order goods through i-procurement and use a GPC for ad hoc items, receipting against purchase orders
- Act as Vetting Contact Point, verifying and copying vetting documents and sending them to SSCL
- Act as Directorate SPOC, managing complaints, queries and requests
- Monitor the Directorate functional mailbox and log requests in the relevant folder or spreadsheet
- Enter sickness absence on Oracle for staff in the work area
- Process transactional paperwork such as correspondence, car hire reconciliation, asset records, training, HR entry and exit, and data input
- Arrange bulk printing, order copier supplies through HP and respond to general IT queries
- Maintain distribution lists and send communications to key stakeholder groups
Experience
- Evidence of relevant experience, assessed through application questions
Skills & knowledge
- Demonstrates the behaviours Communicating and Influencing, Delivering at Pace and Working Together
- Demonstrates Changing and Improving and Managing a Quality Service at interview
Checks & eligibility
- DBS standard check
- Security and identity checks before taking up post
- Eligible under Civil Service nationality rules
Other
- Willing to visit sites approximately once a week
- Work carried out in the UK only
What’s offered
- Annual leave, with 9 days added for bank, public and privilege holidays
- Choice of two Civil Service pension schemes
- Hybrid and flexible working arrangements, subject to review
- Season ticket advance after two months' service
- Training and development, including promotion programmes
- Security, diversity and induction training on appointment
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Contact Details:
The Methodist Church in Britain Recruitment Team
