Coordinates clinical rotas, workforce planning and appointment templates for the multidisciplinary team at Woodcote Medical, a practice serving about 18,000 patients. The work also covers onboarding students and GP registrars, and admin support for proactive care reviews, Universal Care Plans and MDT meetings. It is a post of 30 to 37.5 hours a week, with hours still to be agreed, and needs prior experience of working in a GP practice.
What the job involves
- Coordinate, maintain and update clinical team rotas to ensure cover and effective use of resources
- Liaise with clinicians and managers on absences, annual leave and changes to working arrangements
- Identify staffing gaps, rota conflicts and service pressures, acting or escalating as needed
- Support cover arrangements to maintain service continuity
- Set up and maintain appointment templates, mapping appointment types correctly for GPAD reporting
- Review templates and rotas for inconsistencies and efficiency gains
- Keep accurate, up-to-date records of rota arrangements, changes and staffing information
- Coordinate administrative onboarding of students, GP registrars and clinical trainees
- Develop and maintain induction timetables, training schedules and placement rotas
- Support proactive care reviews and Universal Care Plan recording, monitoring and follow-up
- Organise MDT meetings, recording agreed actions and tracking outstanding actions
What’s required
Experience
- Experience of working in a GP practice
Nice to have
- Highly organised and methodical, able to manage competing priorities
- Experience coordinating rotas, schedules, staffing or other complex administrative processes
- Confident communicating with clinicians, managers and admin teams to resolve scheduling issues
- Proactive and able to work independently, using sound judgement on when to elevate
- Detail-oriented, with a strong commitment to accurate records and data quality
- Confident with IT systems and admin software, and able to learn clinical systems quickly
- Comfortable handling confidential information and following policies and procedures
- Flexible and adaptable to changing service demands
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Contact Details:
The Methodist Church in Britain Recruitment Team
