Corporate Governance Officer

This Board Secretariat post at Isle of Wight NHS Trust delivers one corporate secretariat service across that trust and Portsmouth Hospitals University NHS Trust. The core work is coordinating meetings for the Board, its committees and the Executive team, from agendas and papers to minutes and tracked actions. The post is permanent and full time, and the holder may be based at either trust, with business travel between sites. A degree or equivalent and experience of servicing committees or senior meetings are required.

What the job involves

• Provide a corporate secretariat service to the Board, committees and key forums
• Arrange meetings in person and by Teams, coordinating diaries, invites and rooms
• Draft agendas with committee chairs and produce quality minutes
• Manage collation, review and distribution of papers to deadlines
• Note and track actions to completion, reporting progress and drafting escalation reports
• Ensure decision-making is managed and documented correctly
• Advise chairs on governance in meeting preparation and conduct, and support members with administration such as travel
• Manage Executive Team meetings, agendas, minutes and papers to agreed processes and statutory requirements
• Manage business cycle planning for committees, the Executive Team and other forums, keeping the planner current
• Coordinate business cycles with Trust Leadership Teams, ensuring information flow and escalation reporting
• Act as point of contact for paper authors, advising on content
• Support key governance programmes and annual statutory processes

Qualifications

• Degree level or equivalent

Experience

• Experience of committee meeting administration and management
• Experience of arranging complex meetings and working with senior managers
• Ability to build working relationships with Directors and senior leaders
• Ability to use own initiative and deal with competing priorities

Skills & knowledge

• Advanced keyboard skills for reports, spreadsheets and correspondence
• Excellent verbal, telephone and written communication
• Strong knowledge of good corporate governance practice
• Understanding of committees and governance frameworks
• Ability to deliver multiple objectives concurrently
• IT experience and advanced analytical skills

Nice to have

• Qualification in corporate governance or healthcare governance, or equivalent experience
• Previous experience in a corporate secretariat function or associated role
• Experience advising on protocol and procedures for Board or senior meetings and decision making
• Knowledge of effective governance practice in healthcare
• Specialist knowledge of committee work and governance structures

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