This permanent role sits in the Company Secretary Team at BBC Studios, supporting the company's boards and committees. The post owns the planning, coordination and practical arrangements that help the team's governance run smoothly. It suits someone who will manage the Company Secretary's diary, meeting calendars and logistics, and act as the main practical contact for Commercial Board directors. Experience of company secretariat work and of supporting senior executives decides fit.
What the job involves
- Own the Company Secretary's diary and forward planning, resolving clashes and protecting preparation time
- Coordinate the forward meeting calendar with the Governance Manager, aligning meetings with paper deadlines, publication dates and business commitments
- Own meeting logistics from planning to completion, including venues, room layouts, technology, catering, travel and accommodation, managing providers and costs
- Run meetings on the day, welcoming and guiding attendees, resolving practical problems and arranging refreshments
- Act as principal contact for Commercial Board directors, particularly non-executives, on practical matters
- Coordinate paper collection and publish approved packs through Diligent Boards within agreed deadlines
- Maintain shared calendars, meeting information and action trackers, following up action owners and flagging overdue responses
- Manage team administration, including purchase orders, invoices, expenses, registered office correspondence and intranet information
- Make operational decisions within agreed authority, challenge impractical requests and recommend workable alternatives
- Identify and implement workflow improvements, including responsible use of approved AI tools
What’s required
Experience
- Proven experience in a company secretariat or similar team
- Demonstrated experience supporting C-suite executives, senior leaders or similar roles
- Experience managing complex diaries and meeting and general logistics
Skills & knowledge
- Strong planning and project coordination
- Understanding of the Company Secretary function
- Experience working with confidential and sensitive information
- High proficiency in managing a varied workload
What’s offered
- Development support and coaching from the Company Secretary
- Flexible and agile ways of working
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Contact Details:
The Methodist Church in Britain Recruitment Team
