Seven Band 2 posts in the Health Records Department of North Cumbria Integrated Care NHS Foundation Trust, on a 12-month fixed-term contract from July 2026. The work covers preparing, scanning, validating and uploading documents, plus archiving and recalling paper notes. Full or part-time hours are considered, but all staff must cover the service hours of 6am to 2pm, Monday to Friday. Fit turns on accurate data entry, working unsupervised and heavy lifting for filing, with a DBS check required.
What the job involves
- Provide an effective health records service that makes the digital health record available in time for patient care
- Support management of the paper estate until it is fully digitised
- Manage the digitised data that forms part of the electronic patient record
- Prepare, scan, validate and upload diverse document types through the Scanning Bureau
- Take part in archiving paper health records and in any recall
- Help process deceased patients' paper health records when directed
- Develop and maintain competencies across all areas of work
Qualifications
- NVQ Level 2 in a relevant admin subject, or equivalent experience
Experience
- Working in an office environment
- Managing filing systems and working to deadlines
- Use of IT systems, Microsoft Office packages and Windows-based applications
- Technical skills to use scanners and an electronic document management system, tested at interview
Skills & knowledge
- Methodical and accurate, able to concentrate on scanning accuracy
- Good keyboard skills for accurate data capture
- Excellent interpersonal and communication skills with colleagues, the public and healthcare providers
- Knowledge of UK GDPR, the Data Protection Act 2018 and confidential issues
- Operational knowledge of document scanning and hardware to competent level
- Knowledge of the NHS, patient administration systems and case notes procedures
Checks & eligibility
- DBS check
Other
- Able to work unsupervised and as part of a multidisciplinary team
- Able to move heavy loads and bend and stretch to file records
- Courteous, respectful and helpful, and aligned to Trust values and core behaviours
- Good organisational skills and willingness to learn new skills
Nice to have
- Understanding of the Medical Records Service
- Experience in a busy working environment
- Telephone experience
- Experience in hospital-based Health Records or a related NHS service
- Experience with scanners and iFIT paper record tracking
- Experience of SilverLink PAS, Encodian EDMS or other electronic patient records
- Health Service Records qualification
- MOST or IT qualification
What’s offered
- 27 days' holiday rising to 33 after 10 years
- Flexible working scheme
- NHS discounts (subject to eligibility)
- Salary sacrifice schemes, including lease cars and Cycle to Work (subject to eligibility)
- Development opportunities (subject to eligibility)
- Competitive NHS pension scheme
- Free, confidential counselling and information service via Vivup
- Relocation assistance may be available for certain posts
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Contact Details:
The Methodist Church in Britain Recruitment Team
