This Band 4 post sits in the Babies, Children's and Young People's Division at Royal Free London NHS Foundation Trust, supporting the rostering of resident doctors and consultants. The work centres on reviewing weekly rotas for gaps and locum cost, logging consultant sickness, and handling meetings and admin for the service. Based at Barnet Hospital, the post may also cover other sites and directorates' rotas in the division. Essential criteria cover acute district hospital NHS experience and professional rota management.
What the job involves
- Review weekly resident doctor rosters for gaps and locum spend after internal swaps, in line with the 2016 TCS for Junior Doctors in Training (England)
- Act as point of contact for resident doctors at Barnet and Chase Farm, updating departments on short-notice sickness and liaising with clinical service leads and college tutors to keep cover safe
- Log and manage consultant sickness absences as the central point of contact
- Maintain email groups and a directory of resident doctor staffing across the division
- Keep a clear audit trail of shift swaps and ensure any gaps are paid at agreed rates
- Review rosters weekly to include specialist interest clinic provision for registrars, allocated fairly for development
- Meet the divisional financial accounts team to check medical roster budgets, escalating errors to the Assistant General Manager
- Work with clinical rota coordinators so roster allocations are completed on time and all areas are staffed
- Organise meetings, steering groups, forums and networks, including minutes, action tracking and agendas
- Produce documents, presentations, charts and reports using MS Office and Microsoft Teams
- Train, guide and induct band 2 and band 3 administrative staff where appropriate
- Handle invoices and requisitions, scoping products for value for money
What’s required
Qualifications
- Degree level or equivalent relevant experience
Experience
- Experience working in an NHS setting, specifically an acute district hospital
- Experience of rota management in a professional setting
- Experience of filing and effective record keeping
- Experience working in an MDT setting with senior colleagues
Skills & knowledge
- Excellent organisational skills, managing own workload alongside service needs
- Strong IT and word processing skills, including MS Office and setting up and maintaining databases
- Experience managing staff rosters
- Managing electronic diaries and arranging meetings and events
- Maintaining action logs and following up with staff
- Sustaining initiative and direction under difficult circumstances
Other
- Enthusiastic and motivated
- Good interpersonal skills
- Professional approach to work
Nice to have
- Project management qualification
- Experience of eRota management
- Experience producing and presenting reports
- Experience with the Health Rota system
- Experience with the Locums' Nest system
What’s offered
- Flexible hours
- Training and career development
#J-18808-Ljbffr
Contact Details:
The Methodist Church in Britain Recruitment Team
