This fixed-term administrative post, lasting 23 months, sits in the Neurobiology Divisional Office at the LMB. The role covers HR records and processes, finance such as purchase orders and expense claims, event and travel coordination and visitor arrangements. Working with scientific staff and external visitors in a busy research setting, it can be full or part-time, minimum 30 hours. Fit depends on GCSE maths and English at grade C or 4, and visa sponsorship is not available.
What the job involves
- Support HR processes for staff joining, moving within and leaving the Division, including probation and personal development reviews
- Handle sensitive and confidential information under UKRI policy and data protection rules
- Maintain accurate Divisional databases and records
- Organise electronic and paper records in line with GDPR and retention procedures
- Prepare and process purchase orders
- Review and process expense claims
- Assist scientific staff with routine finance queries and processes
- Coordinate the Divisional seminar series and events such as the End of Year Celebration and Summer BBQ
- Manage bookings for Divisional seminar rooms
- Arrange travel, accommodation and visits to the LMB
- Act as first point of contact for the Division, answering enquiries and directing people to support
- Manage and prioritise tasks with minimal supervision
Qualifications
- 5 GCSEs or equivalent, including grade C/4 in maths and English
Experience
- Experience providing administrative support, or transferable experience from customer service, education, volunteering, internships or other professional settings
Skills & knowledge
- Using office systems, equipment and technology to give a high standard of administrative support
- Good working knowledge of Microsoft Word and Excel
- Learning and using new software, databases and online processes
- Strong written and verbal communication with excellent attention to detail
- Solving routine problems using established procedures and knowing when to seek guidance
- Maintaining accurate records and processing information carefully and efficiently
Checks & eligibility
- Security screening or vetting at the level the role requires
- Right to work in the UK, with original documents shown at interview
Other
- Excellent organisational skills and prioritising competing demands
- Proactive, flexible and adaptable approach
- High integrity, discretion and confidentiality
- Professional, approachable and responsive manner
- Communicating tactfully with a wide range of stakeholders
- Working reliably and independently with minimal supervision, and collaboratively within a team
Nice to have
- A level, BTEC, HND or equivalent
- Administrative experience in a busy office, laboratory or clinical setting
- Managing multiple tasks to deadlines
- Handling confidential or sensitive information
- Supporting events, meetings, travel or visitor coordination
- Using database, HR, finance or records systems, such as FileMaker
- Identifying and implementing process improvements, and suggesting ideas
- Adobe Creative Suite experience
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Contact Details:
The Methodist Church in Britain Recruitment Team
